SCLS Administrative Council Minutes
January 20, 2022, 10:00 a. m.

Virtual Meeting online and in-person

Action Items: 
Approved 2022 slate of officers:  Larry Oathout, PCPL, Chair; Renee Daley, ROM, Vice Chair

Present: R. Daley (1), R. Staveness (2),  K. Linde-Moriarty (3), L. Oathout (4), J. Bergin (5), J. Ramsey (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf,  Marc Gartler, Susan Lee (11-13) (The number following each individual indicates the cluster they represent)  

Excused: J. Porter (6)

Recorder:  H. Moe

SCLS Staff Present: J. Anderson, C. Baumann, V. Teal Lovely, T. Teska, M. Van Pelt

Call to Order:  J. Bergin, Chair called the meeting to order at 10:01 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 12/16/2021 AC Minutes

a. Approved by motion:  M. Navarre Saaf moved approval of the 12/16/2021 AC Minutes.  W. Rawson seconded.

b. Changes or Corrections:  None
c. Vote:  Motion carried.

Action items:

a. Vote for 2022 officers: 
2022 Slate of Officers: Larry Oathout, PCPL, Chair; Renee Daley, ROM, Vice Chair
              i.  Motion:  W. Rawson moved approval of the 2022 Slate of Officers: Larry Oathout, PCPL; Renee Daley, ROM, Vice Chair.  S. Lee seconded.
           ii. Discussion: None
           iii.  Vote:  Motion carried.

L. Oathout resumed chairing the meeting as the newly elected Chair.  J. Bergin was thanked for chairing the AC.

Reports of action of committees/workgroups

a. Delivery Committee- Meet 2/10/2022.  You may view the action items and details in the minutes of the last meeting online.  C. Bauman provided an update of the new PLSR routes that are being implemented. T. Drexler has been hired as the Data Services Consultant at SCLS HQ and will no longer be working in delivery.

i.            Delivery Services Cost Formula Work Group:  A survey will be sent to the work group to determine 2022 meeting dates.

b. ILS Committee – Meets 2/2/2022.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report.  The 7.0 upgrade occurred and some bugs have been noted and fixes are going into the sandbox.  There had been response time errors and the cause was found and fixed.  The ARPA grants received were discussed.  L. Oathout inquired about the local holds trial occurring at MFD.  The ILS committee will be discussing this topic at the next meeting as other libraries are interested as well.
  i.          Cost Formula Work Group: Will be meeting 1/29.  Going over all the cost formulas and determine what can be “tweaked”.

c. Technology Committee – Meets 2/2/2022.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report.  

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   Meets 2/15/22. You may view the action items and details in the minutes of the last meeting online.  

f. Building Needs Assessment Work Group:  Met 1/6/2022.  You may view the action items and details in the minutes of the last meeting online.  A purchase sale agreement will go before the SCLS Board to review as well as discussing an increase in the building budget.  Input from members on the new building will be part of the March All Directors meeting.

Items from clusters for initial discussion:  There are director openings at VES, SGR, NGL, and WYO.  A. Barnett MCM, indicated that he will retire this summer.

Other Discussion:

a. Reminder to register to attend the February 8th WLA Legislative Day.  J. Ramsey noted that it will be in-person. 

b. Topics for AC to address this year.  M. Van Pelt noted the governance structure could be a topic and a work group would be required.  Please contact M. Van Pelt with any ideas you may have.

c. 2022 All Directors meetings:  March (100% virtual), May (hybrid Olbrich Gardens), July (Wintergreen Resort in the Dells), November (WAU P.L.)

i. July afternoon ideas – Typically handled by members of the AC. Email L. Oathout or M. Van Pelt with ideas.

ii. November CE suggestions – Email M. Van Pelt with ideas.

d. Annual Cluster Representative Training & Refresher:  The committee members introduced themselves to the new AC members.  M. Van Pelt reviewed the cluster representative job description and meeting protocols.

e. 2023 Budget Timeline Sheet:  This is informational for the committee.

Meeting evaluation and Summary: 

Next meetings: February 17, 2022

Adjournment: 11:15 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/1-20-2022