SCLS Administrative Council Minutes
1/21/2021, 10:00 a.m.
Virtual Meeting online

Action Items: 

Approved the 2021 Slate of Officers:  Jessica Bergin, Chair; Jill Porter, Vice Chair

Present: R. Daley (1), L. Ganz (2), K. Linde-Moriarty (3), L. Oathout (4), J. Bergin (5), J. Porter (6), S. Hetzler (7), W. Rawson (8), M. Navarre Saaf, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)  

Absent:  T. Herold (9-10)

Excused:

Recorder:  H. Moe

SCLS Staff Present: M. Ibach, C. Baumann, V. Teal Lovely, M. Van Pelt

Call to Order:  J. Bergin, Vice Chair called the meeting to order at 10:02 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 12-17-2020 AC Minutes

a. Changes or Corrections:  None

b. Approved by motion:  W. Rawson moved approval of the 12-17-2020 AC Minutes.   

L. Oathout seconded. 

c. Motion carried.

Action items: 

a. Vote for 2021 officers: 
2021 Slate of Officers: Jessica Bergin, Chair; Jill Porter, Vice Chair

i. Motion: K. Linde-Moriarty moved approval of the 2021 Slate of Officers as presented.  M. Navarre Saaf seconded

ii. Discussion:  None

iii. Vote: Motion carried.

Reports of action of committees/workgroups

a. Delivery Committee- Will meet 2/11/2021.  You may view the action items and details in the minutes of the last meeting online.  C. Baumann provided an update on delivery volume samples, staff reviews, the possibility of automated materials handling in delivery, and compiling information of how SCLS might assist the Northern Waters Library Service delivery.

b. ILS Committee – Will meet 2/3/2021.  You may view the action items and details in the minutes of the last meeting online.  V. Teal Lovely noted the Marshfield and Rio libraries are planning to join the shared ILS, assuming we receive the grants necessary.  SCLS is researching the possibility of purchasing a sorter for the delivery department. 

c. Technology Committee – Meets 2/3/2021.  You may view the action items and details in the minutes of the last meeting online.

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   You may view the action items and details in the minutes of the last meeting online.   

f. Building Needs Assessment Work Group:  Met 1/14/2021.  You may view the action items and details in the minutes of the last meeting online. 

Items from clusters for initial discussion:  K. Linde-Moriarty noted Green County is providing county wide resources to fund the library directors to become notaries. 

Other Discussion:
Reminder to register to attend February WLA Legislative Day

a. Topics for AC to address this year.

i. Marathon County Public Library – The Marathon County Public Library Task Force recommended that the Marathon County Library join SCLS.  The recommendation will go to the full board for a vote.  If the vote is yes, the County of Marathon Board of Supervisors will vote.  If this all goes through, everything has to be official by June 2021 to join.  If that happens, SCLS will come up with a revised system plan and the AC will need to review the governance structure and possibly readjust the cluster representatives.  A work group may need to be formed to work it out.

ii. Cost Formula Work Group – The recommendation is to not convene.

b. 2021 All Directors meetings:  March- virtual; May – WAU; July - ROM; November - DFT

i. July afternoon ideas: the morning is dedicated to voting, the afternoon is typically a networking event.   The AC is responsible for implementing the afternoon event.

ii. November CE suggestions:  If anyone has ideas, please contact M. Van Pelt soon.

c. Annual Cluster Representative Training & Refresher:  M. Van Pelt reviewed the cluster representative job description and meeting protocols.

d. 2022 Budget Timeline Sheet

Meeting evaluation and Summary: 

Next meeting:   February 18, 2021

Adjournment: 11:20 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/1-21-2021