SCLS Administrative Council Minutes

October 19, 2023, 10:00 a. m.

Virtual Meeting

Action Items: 
The AC 2024 Nomination Committee was formed.

Present: R. Staveness (2), L. Oathout (4), J. Bergin (5), J. Porter (6), J. Ramsey (7), J. Gretzinger (8), T. Herold (9-10), S. Lee, M. Warren, M. Gartler, M. Navarre Saaf (11-13) (The number following each individual indicates the cluster they represent)  

Absent: N. Menzel (1,) A. Trumble (3),

Recorder:  H. Moe 

SCLS Staff Present: C. Baumann, V. Teal Lovely, M. Van Pelt, R. Ziech

Call to Order:  J. Ramsey called the meeting to order at 10:00 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 9/21/2023 AC Minutes

a. Motion:  L. Oathout moved approval of the 9/21/2023 AC Minutes.  M. Navarre Saaf seconded.

b. Discussion:  None
c. Vote:  Motion carried.

Action items:

a. Form AC 2024 Officers nomination committee:  J. Bergin, J. Ramsey, and R. Staveness volunteered to serve on the nomination committee.

Reports of action of committees/workgroups

a. Delivery Committee- Met 10/12/2023.  You may view the action items and details in the minutes of the last meeting online. 

b. ILS Committee – Met 10/4/2023.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c. Technology Committee – Met 10/4/2023.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report. 
        i. Technology Cost Formula Work Group:  V. Teal Lovely will be reaching out to member libraries looking for volunteers to serve on the work group. 

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   Met 10/10/2023. You may view the action items and details in the minutes of the last meeting online.  R. Ziech noted the subcommittee charge has been reviewed and updated.  It will go before the AC for approval in December. 

f. Building Update:  M. Van Pelt noted the parking lot has been paved and the landscaping is finished.  The professional collection is now available to member libraries.  January 1st is the deadline provided by Keller for completion of the construction project.  D. Flanigan, project manager of Keller, will be speaking at the All Directors meeting and providing lunch as well.

Items from clusters for initial discussion:  None

Discussion:

a. All Directors meeting planning update: M. Van Pelt provided a brief description of the agenda items.  There will be demonstrations of maker kits, if members are interested.  It was suggested a “random” selection be provided as well as the VR Kits.  SCLS staff will be on site to answer questions.  A tour of the facility will be provided.  It will be M. Van Pelt’s last AD meeting before her retirement.

b. Got any swag that you want to donate for prizes at the AD meeting?  If so, please send them to M. Van Pelt.  M. Warren will send swag from Digitalpalooza.

Next meeting: All Directors – 11/16/2023 at SCLS Headquarters; AC meeting – 12/21/2023

Meeting evaluation and Summary: 

Adjournment:  10:40 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/10-19-2023