SCLS Administrative Council Minutes

SCLS HQ – Chester Room
February 16, 2023, 10:00 a. m.

Virtual Meeting online and in-person

Action Items:  None

Present: R. Daley (1), R. Staveness (2), E. Clauss (3), L. Oathout (4), J. Bergin (5), J. Porter (6), J. Ramsey (7), J. Gretzinger (8), T. Herold (9-10), M. Gartler, S. Lee, M. Navarre Saaf (11-13)

 (The number following each individual indicates the cluster they represent)  

Absent:

Recorder:  H. Moe

SCLS Staff Present: J. Anderson, C. Baumann, V. Teal Lovely, M. Van Pelt

Call to Order:  J. Ramsey, Chair, called the meeting to order at 10:00 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 1/19/2023

                        a. Motion:  L. Oathout moved approval of the 1/19/2023 AC Minutes.  R. Staveness seconded.

b. Changes or Corrections:  None
c. Vote:  Motion carried.

Action items:

Reports of action of committees/workgroups

a. Delivery Committee- Will meet 3/9/2023.  You may view the action items and details in the minutes of the last meeting online.  C. Baumann discussed delivery route closures due to snow days.  He thanked the Sequoya library for preparing materials well for delivery pick up and the Meadowridge branch for keeping the back entry to the library cleared of snow and salted for delivery.

b. ILS Committee – Met 2/1/2023.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c. Technology Committee – Met 2/1/2023.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report. 

        i. Cost Formula work group:  Met 2/2/23.  The work group went through the formulas, discussed MyPc start-up costs, the ILS development contingency, and costs for supporting pcs and possible increases.  Cisco is the vendor for our network equipment and they continue to increase prices as well as capping the number of GBs that can be used at any time.  Cisco is requiring a separate $1,000 license per library to allow more GBs above the cap.  SCLS will leave the decision whether to purchase the licenses with the libraries.  W. Allington is researching and testing a different vendor for our network equipment. 

M. Gartler inquired about the declining number of pcs on the network.  In 2020, there was an increase of 20 pcs and in 2021 an increase of 64.  In 2022, 26 pcs were removed and in 2023 51 pcs were removed.  The total number of pcs on the network is 1322.  SCLS hasn’t increased the cost since 2014.

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   Met 2/07/23.  You may view the action items and details in the minutes of the last meeting online.  

f.  Building Needs Assessment Work Group:  You may view the action items and details in the minutes of the last meeting online.  Bid opening will be March 2^nd at 1650 Pankratz.

Items from clusters for initial discussion:  None

Other Discussion:

a. Agreement to Participate in SCLS Technology Services

i. Libraries are asked to contact their municipalities or boards to see if they are covered by a cybersecurity insurance plan.  M. Van Pelt will send an email with details out to all libraries.

b. March All Directors Agenda was reviewed.  There were no suggestions given for additions.

c. System Annual Report review: M. Van Pelt noted the final budget numbers will be added after the audit is complete.

Meeting evaluation and Summary: 

               R. Staveness provided a plug for WAPL in Oshkosh 4/26 – 4/28.

Next meeting: March 16, 2023

Adjournment:  11:36 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/2-16-2023