SCLS Administrative Council Minutes
4/15/2021, 10:00 a.m.
Virtual Meeting online

Action Items: 

Approved the recommendation to create an ILS/Delivery Work Group - Group will work together to identify workflows that may benefit from additional study. This group will also study the pros and cons of a sorter at SCLS Delivery and how it might impact library workflow. We anticipate that this will be at least a one year commitment.

Approved the recommendation of members for the Delivery Workflows Workgroup: R. Daley, ROM; R. Staveness, RIO; E. Glade & J. Schroeder, STP; E. Norton, MCM; S. Burkart, VER; E. Noffke, MTH; J. Foster, FCH; T. Cox, DCL; M. Navarre Saaf, MPL, SCLS staff from ILS and Delivery

Present: R. Daley (1), K. Linde-Moriarty (3), L. Oathout (4), J. Bergin (5), J. Porter (6), S. Hetzler (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, M. Gartler (11-13) (The number following each individual indicates the cluster they represent)  

Excused: L. Ganz (2)

Recorder:  H. Moe

SCLS Staff Present: C. Baumann, M. Ibach, V. Teal Lovely, M. Van Pelt

Call to Order:  J. Bergin, Chair called the meeting to order at 10:01 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 2/18/2021 AC Minutes, 3/18/2021 All Director Minutes

a. Changes or Corrections:  None

b. Approved by motion:  T. Herold moved approval of the 2/18/2021 AC Minutes and 3/18/2021 All Director Minutes.   

M. Navarre Saaf seconded. 

c. Motion carried.

Action items: 

a. Approve creation of ILS/Delivery Work Group - Group will work together to identify workflows that may benefit from additional study. This group will also study the pros and cons of a sorter at SCLS Delivery and how it might impact library workflow. We anticipate that this will be at least a one year commitment.
The AC approved the recommendation to create an ILS/Delivery work group

b. Approve members for Delivery Workflows Workgroup: R. Daley, ROM; R. Staveness, RIO; E. Glade & J. Schroeder, STP; E. Norton, MCM; S. Burkart, VER; E. Noffke, MTH; J. Foster, FCH; T. Cox, DCL; M. Navarre Saaf, MPL, SCLS staff from ILS and Delivery
The AC approved the recommendation of members for the Delivery Workflows Workgroup.

Reports of action of committees/workgroups

a. Delivery Committee- Met 4/8/2021.  You may view the action items and details in the minutes of the last meeting online.  M. Van Pelt provided a brief update on Marathon County.  She noted they probably will not be joining SCLS until 2023. 
C. Baumann discussed damaged items in delivery.  Bins were being stacked higher than normal due to quarantined items and the weight of the bins may have damaged certain items.  It was suggested the directors share any information they have about what vendors they use for high quality cases for transporting items.

b. ILS Committee – Met 4/7/2021.  You may view the action items and details in the minutes of the last meeting online.  A question was raised about the statistical issues of the reports SCLS creates for the member libraries.  One of the issues is how the renewals are counted.  The good news is that the data is not lost, but it’s being stored incorrectly.  Until there is a permanent fix, LibLime is running a script.  The second issue is the doubling of data and the ILS team is making this a priority to remedy. 

c. Technology Committee – Met 4/7/2021.  You may view the action items and details in the minutes of the last meeting online.   

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   You may view the action items and details in the minutes of the last meeting online.   The subcommittee discussed ideas for spending SCLS Foundation 2021 funds.  Ideas included tents for outdoor programs that libraries can borrow, PA system for loan, outside video projection, and an updated scanning kit.  Also discussed was a proposal from a school district near Rome about circulating kits and materials from a local school.  M. Van Pelt noted there are six sponsors for the Cornerstone event this year and all library staff will be honored. 

f. Building Needs Assessment Work Group:  Met 4/8/2021.  You may view the action items and details in the minutes of the last meeting online. M. Van Pelt noted the work group meets twice a month and have tentatively narrowed the site selection to either Shopko or Graham Place.  Next steps include working with owners about pricing, grids of amenities, what makes each site better, etc. 

5. Items from clusters for initial discussion:  None

6. Discussion:
a.            Review 2 Resource Library agreements.  Both SCLS and MAD are recommending no changes for 2022. Take recommendation to May All Directors; AC votes in June along with SCLS Board on final contracts approval. 

b.         Review Technology Services agreement.  SCLS is recommending no changes. Take recommendation to May All Directors; AC votes in June along with SCLS Board on final agreement approval

Meeting evaluation and Summary: 

Next meeting:   May 20, 2021 – All Directors - Virtual

Adjournment: 11:06 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/4-15-2021