SCLS Administrative Council Minutes
6/17/2021, 10:00 a.m.
Virtual Meeting online and in-person

Action Items: 

Approved the voting shares for the July All Directors Fees votes
Approved the Resource Library Statutory Resources Services Agreement (no proposed changes)

Approved the Resource Library Supplemental Services Agreement (no proposed changes)

Approved the Agreement to Participate in SCLS Technology Services (no proposed changes)

Present: R. Daley (1), L. Ganz (2), K. Linde-Moriarty (3), L. Oathout (4), J. Bergin (5), J. Porter (6), R. Claringbole (7), W. Rawson (8), T. Herold (9-10), M. Navarre Saaf, S. Lee (11-13) (The number following each individual indicates the cluster they represent)  

Excused:

Recorder:  H. Moe

SCLS Staff Present: M. Ibach, M. Karls, V. Teal Lovely, T. Teska, M. Van Pelt

Call to Order:  J. Bergin, Chair called the meeting to order at 10:02 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 4/14/2021 AC Minutes, 5/20/2021 All Director Minutes

a. Changes or Corrections:  None

b. Approved by motion:  J. Porter approval of the 4/14/2021 AC Minutes and 5/20/2021 All Director Minutes.   R. Claringbole seconded. 

c. Motion carried.

Action items: 

a. Approve voting shares for July All Directors fees votes

i. Delivery

ii. Technology Services

1. Infrastructure

2. Network Services

3. PC Support

4. ILS Services & GetIt

iii. OverDrive

iv. Advantage

v. OverDrive magazines

a. Motion:  L. Oathout moved approval of all the voting shares as presented. W. Rawson seconded.
b. Changes or corrections: None
c.  Vote:  Motion carried.

b. Approval of Agreements

i. Resource Library Statutory Resources Services Agreement (no proposed changes)
ii. Resource Library Supplemental Services Agreement (no proposed changes)
iii. Agreement to Participate in SCLS Technology Services (no proposed changes)

a. Motion:  J. Porter moved approval of the agreements as presented.  T. Herold seconded. 
b. Changes or corrections: None
c. Vote: Motion Carried

Reports of action of committees/workgroups

a. Delivery Committee- Met 6/9/2021.  You may view the action items and details in the minutes of the last meeting online.  

b. ILS Committee – Met 6/2/2021.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report.
J. Bergin inquired about an issue that is occurring when creating patron information for a library card.  If the information is entered incorrectly, it will remove all the information, but not indicate what the errors were.  It has been reported to SCLS by MNT. There is currently a known problems list about formatting birthdays incorrectly and there are several other areas that cause the problem.  
L. Oathout inquired about the issue with hold items being grabbed by other patrons before they are pulled.  If a patron in the library grabs the same item and goes to self-check, they will be blocked from checking it out.

c. Technology Committee – Met 6/2/2021.  You may view the action items and details in the minutes of the last meeting online.   

d. Consultants: You may view the report in the AC documents online. 

e. Library Innovation Subcommittee:   Met 6/8/2021.  You may view the action items and details in the minutes of the last meeting online.   

f. Building Needs Assessment Work Group:  Met 6/9/2021.  You may view the action items and details in the minutes of the last meeting online. M. Van Pelt noted a final offer has been provided to the Shopko location.  If the Shopko land owner doesn’t accept the offer, SCLS has two other potential sites that are in the running for the SCLS building.

Items from clusters for initial discussion:  None

Discussion:
            a.   Use of ILS and Technology Contingencies for 2022.  Vote at All Directors.  S. Lee noted she doesn’t   think ILS contingency should be used.  W. Rawson agreed.  L. Oathout inquired about where the funds are located that were collected from the member libraries for linked data a few years ago.  V. Teal Lovely noted those funds are in the ILS contingency.  This year we will be using ILS contingency to pay for start-up fees for the mobile app.  A question was raised about whether libraries are seeing shortfalls in their budget due to COVID-19.   A few of the smaller libraries may see a decrease in their budget from the county.

b. OverDrive magazines’ total price is $100,000 each year based on WPLC agreeing to renew in 2023.   There won’t be a price increase, but will need to pay for it again in 2023. 

Meeting evaluation and Summary: 

Next meeting:   July 15, 2021 – All Directors - Virtual

Adjournment: 11:09 a.m.

For more information about the Administrative Council, contact Martha Van Pelt.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/6-17-2021