SCLS Administrative Council Minutes

June 20, 2024, 10:00 a. m.

SCLS Headquarters

Action Items:   
Approved the voting shares for July All Directors Fee votes for Delivery, Technology Services (Infrastructure, Network Services, PC Support and ILS Services & GetIt), OverDrive, SCLS Advantage and OverDrive magazines.
Approved the Technology Services Cost Formula changes.

Present: N. Menzel (1), L. Oathout (4), J. Porter (6), J. Ramsey (7), J. Gretzinger(8), T. Herold (9-10), M. Warren, T. Elias, M. Navarre Saaf (11-13),
(The number following each individual indicates the cluster they represent)  

Excused: R. Staveness (2), J. Bergin (5), M. Gartler (11-13), B. Massei (3),

Recorder:  H. Moe 

SCLS Staff Present: J. Anderson, J. Grandt-Turke, V. Teal Lovely, S. Schultz

Call to Order:  T. Herold, Chair, called the meeting to order at 10:00 a.m.  

a. Introduction of guests/visitors: None

b. Changes/Addition to the Agenda: None

c. Requests to address the Council: None

Approval of previous meeting minutes: 4/18/2024 AC Minutes, 5/16/2024 AD Minutes

                        a. Motion:  J. Ramsey moved approval of the 4/18/2024 AC Minutes, 5/16/2024 AD Minutes.   L. Oathout seconded.

b. Discussion:  None
c. Vote:  Motion carried.

Action items:

a. Approve voting shares for July All Directors fees votes

i. Delivery

ii. Technology Services

1. Infrastructure

2. Network Services

3. PC Support

4. ILS Services & GetIt

iii. OverDrive

iv. SCLS Advantage

v. OverDrive magazines

     a. Motion: N. Menzel moved approval of all the voting shares for July All Directors fee votes.  M. Warren seconded.
              b. Discussion: None
              c. Vote:  Motion Carried.

b. Approve Tech Services Cost Formula changes

i. Motion:  J. Gretzinger moved approval of the Tech Services Cost Formula changes.  L. Oathout seconded. 
ii. Discussion: V. Teal noted the change to the pc support fee is $260 per pc in 2025.  The workgroup will also meet again next year.
iii. Vote:  Motion carried.

Reports of action of committees/workgroups

a. Delivery Committee- Met 6/16/2024.  You may view the action items and details in the minutes of the last meeting online.  

b. ILS Committee – Met 6/5/2024.  You may view the action items and details in the minutes of the last meeting online as well as the ILS report. 

c. Technology Committee – Met 6/5/2024.  You may view the action items and details in the minutes of the last meeting online as well as the Technology Report.    
d. Consultants: You may view the report in the documents online. 

e. Library Innovation Subcommittee:  Met 6/11/2024.  You may view the action items and details in the minutes of the last meeting online.   

Items from clusters for initial discussion:  None

Discussion:  None

Next meeting: 7/18/2024 – All Directors Meeting at Fitchburg.  The continuing education topic will be record retention and library policies.

Meeting evaluation and Summary: 

Adjournment:  10:48 a.m.

For more information about the Administrative Council, contact Shannon Schultz.

SCLS staff is available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

AC/minutes/6-20-2024