All Directors Meeting Minutes

November 16, 2023, 10:00 a.m.

In-Person at 1650 Pankratz or virtual via Zoom

Welcome and Introductions:

M. Van Pelt introduced new directors:  Tammy Smith, CIA; Kristi Ruggles, AMH; Patti Sadoski, RAN; Nicole Menzel, ROM 
Keller provided a gift of an engraved bookmark for each library director.

Service priorities, opportunities, and what’s coming in 2024:

Technology & ILS - Vicki Teal Lovely.  You may view the PowerPoint presentation online.

Delivery - Corey Baumann:  Delivery will be moving into SCLS Headquarters in January 2024.  There will be some adjustments to the delivery route structure due to the move to the north side of Madison.  Staffing shortages continue and delivery is looking into condensing routes to create efficiencies.  

Consultants - Jean Anderson:  The Library Innovation Subcommittee discussed and updated the current charge and the subcommittee composition.  Volunteers are needed to serve on the subcommittee as well as the ILL subcommittee.
J. Anderson sent a survey to directors to determine if there was interest in a digital New York Times subscription in 2025.  The cost ($117,000) would be divided by all the systems.  A show of hands indicated 22 directors were interested. Two cost options for participation are $7,800 or by population of a system.  Some directors voted for the higher cost since different library systems can’t afford as much. The survey will be resent to determine the vote and recommended fee.

Administration - Martha Van Pelt noted that she is retiring in early 2024 and applications for the position have been received and interviews will be scheduled.  She has begun handing off tasks to others.  The Resource Library Director is retiring in early 2024 also. A new strategic plan for 2025-2027 needs to be created since the current plan expires 12/2024.  WPLC is deciding to provide oversight for delivery throughout the state, if so, SCLS will become a contractor to WPLC.  All SCLS staff will be under one roof in January.

Building Update - Kerrie Goeden provided a brief update of the building project. 

Keller Presentation - Devin Flanigan of Keller provided an overview of “how to get the ball rolling” with a building project which includes a needs assessment, total sq. footage, pricing, etc.  He is available as a resource for anyone looking for information.

New Building Passport Activity (in person only):  K. Goeden noted all directors on site received their “passport” to participate in a tour of nine different stations of various maker kits and services available to the member libraries.

Thank you to Keller for breakfast, the Taco Bar lunch and the bookmarks!