SCLS All Directors Meeting Minutes

May 16, 2024

Carnegie-Schadde Memorial Library, Baraboo
In person & Virtual via Zoom

https://us02web.zoom.us/j/89959525487?pwd=UjJXR2ladldMeG8wZmNjNDJreXV6UT09

Thank you to the Baraboo library for hosting the All Directors meeting.  A tour of the library will be given at the end of the meeting.
The South Central Library System has named its main meeting room the Hamon Room after longtime director Peter Hamon (1981-2005). Please join us in person at SCLS headquarters or via Zoom at 1 pm on June 10 for a one-hour dedication celebration.

Introduction of New Directors - Shannon Schultz introduced Tana Elias, new director of Madison Public Library and Kylee Bear, director of Sauk City.

Service Priorities & 2025 Budgets - Power point presentations are available in the documents online for the following:

                        Technology – V. Teal Lovely
                        ILS       

Cost Formula Workgroup

            Resource Sharing Workflows Workgroup:  W. Rawson and M. Navarre Saaf provided their perspectives of the pros and cons of sorters.                                                                                               

                        Delivery – C. Baumann                                                                      

                        Administration - K. Goeden                                                   

            Consulting – J. Anderson                                                                    

2025 Agreements                                                      

The SCLS Board will be approving the Statutory Resource Services Agreement & the Supplementary Resource Services Agreement at the May board meeting.      

2025 Databases - Jean Anderson

WPLC OverDrive & Magazines - The last two years, the WPLC has budgeted $100,000 for magazines and the actual cost came in at $80,000 both years. This left a $40,000 surplus in that line. The Board voted to use the $40,000 towards digital content.   Due to a change in how OverDrive handles magazine circulation, the WPLC Board revisited the formula used to determine the fees to the library systems. The WPLC Board reviewed two budget options for the magazines and decided to use the buying pool formula (25% population and 75% collection - not magazine - usage) for the magazines.   

SCLS Advantage Budget Vote: 1 library, 1 vote.  The directors voted and the consensus was $40,000 to be budgeted for next year.  The second highest vote was $30,000, third was $34,000 and lastly $25,000.

Adjourned 12:30