SCLS All Directors Meeting

May 19, 2022

Olbrich Gardens at 3330 Atwood Ave, Madison & via Zoom

All voting will be done electronically – you need to have access to an internet capable device

Introduction of New Directors –

Amherst: Lizzie Gburek
Wyocena: Darrell Fehd
Mazomanie: Brian Cole
Vesper: Wendy Wilson
Andy Barnett, McMillan, is retiring in June.  Congratulations and best wishes! 
Angela Noel has accepted a director position at the Dodgeville Public Library.

Service Priorities & 2023 Budgets

Technology - Vicki Teal Lovely:  You may view the Power Point presentation in the documents online.

ILS - You may view the Power Point presentation in the documents online.                                   

Multi-part DVD vote: 

“Would your library like to begin packaging and circulating multi-part fiction television series and mini-series DVD* sets together, starting with new titles in LINKcat beginning on September 1? *DVD includes BluRay. DVD and BluRay sets will remain distinct in the catalog. The vote passed. The vote results indicate that 83.2% in favor and 16.8% not in favor.
The Multi-type Work Group will meet to work out the details. Question: If an individual library wants to retain the 7 day loan, can they?  Answer: The loan period is a recommendation, not a mandate. 

Local Holds update:     There is a survey available.  The local holds work group will meet to make recommendations based on the survey and determine protocol for the pilot. 
Tim Drexler shared spreadsheets of monthly holds, total loans borrowed, and circulation reports to indicate how we can monitor changes during the pilot project. 

Delivery- Corey Baumann: You may view the Power Point presentation in the documents online.

Public Library System Redesign update:  SCLS delivery is doing a pilot project with the LaCrosse area and southwest corner of the state by handing off materials for them to deliver.  There are much larger delivery operations to work through as well as timelines.

Cost Formula:  The prior cost formula was inequitable to some libraries.  The current cost formula includes four items:  material handling, transportation (cost per stop), base fee (flat fee to participate), and using state aid to supplement the fees proportionally to all participants.

Administration & Consulting:  Jean Anderson & Kerrie Goeden: You may view the Power Point presentations online.

2023 Agreements: Martha Van Pelt noted there are no changes to the agreements.  The AC will vote for acceptance next month.

            Statutory Resource Services Agreement

            Supplementary Resource Services Agreement         

2023 Databases: Martha Van Pelt

WPLC OverDrive & Magazines- WPLC Is asking for a 5% increase.  Magazines are going down $20,000.  SCLS Advantage account:  It has been suggested by the SCLS Advantage Material Selector to change the process of selecting SCLS materials. The Advantage selection is mostly filling holds and it could be treated like SCIDs and handed over to Madison to select and purchase since the philosophy is similar.  Madison is agreeable and can meld Advantage selection into their process without additional cost.

Vote – Keep the SCLS shared Advantage account amount at $20,000.  Yes /No
            The directors voted No to $20,000.    

The question was asked if the directors were interested in contributing more than $20,000.  Two libraries indicated yes, all others indicated no.  The directors will take another vote at a later date.  More information will be provided to assist directors in making a decision.
R. Staveness asked for more time to vote and is concerned as a small library they don’t have the funds to purchase their own Advantage account.  Equitable services are necessary since little libraries will be at a disadvantage and wait times for materials can be very long. 
SCLS puts $6,000 into SCIDS for Advantage plus $7,000 for the platform to WPLC.  SCLS Foundation also puts money into the Advantage account.

Transparent Language - Transparent language will be offering a system wide price for 2023 but we don’t know the price yet.  We are waiting for information from WiLS.  As soon   as M. Van Pelt has this information, she will email the directors.

Building Needs Assessment Workgroup update - Kerrie Goeden:  A brief background of the work group was provided.  The project went to bid and it did not go as planned.  The bids put us at $2 million over budget. We are assessing our options whether it’s building a portion of the building and/or looking at purchasing current buildings and remodeling them.  All options are on the table at this point.  We are over budget due to the pandemic and cost of materials as well as staffing shortages from contractors and the infrastructure bill from the federal level which is using staff and materials for building bridges and roads nationally.

Adjourned at 12:35 p.m.