South Central Library System Board of Trustees Minutes
2/23/2023, 12:15 p.m.

Chester Room
4610 S. Biltmore Lane, Suite 101, Madison, WI  53718

Meeting held via BlueJeans & in person

Action Items: 
Approved the 2022 SCLS Annual Report
Approved the Employee Handbook revisions as recommended by the Personnel Committee

Approve the authorization of M. Van Pelt to sign the Property Tax Exemption Request, City of Madison Assessor

Present: D. Berland, J. Chrisler, B. Clendenning, S. Feith, N. Foth, M. Furgal, E. Galanter, J. Honl, M. Nelson, L. Ross, J. Sayer, T. Walske, J. Wright

Absent: N. Brien, P. Cox

Excused:  G. Poulson, T. Teelin

Recorder:  H. Moe

SCLS Staff Present: M. Van Pelt, K. Goeden

Guests:  Jim Ramsey, Stoughton Library Director and AC Chair, Shawn Brommer, SCLS, Tracie Miller, SCLS

Call to Order: 12:15 p.m.  J. Honl, V. President

a. Introduction of guests/visitors: Jim Ramsey, AC Chair; Shawn Brommer and Tracie Miller, SCLS, were introduced.

b. Requests to address the Board:  None

Approval of previous meeting minutes: 1/26/2023

a.   Motion:   Chair Honl moved approval of the 1/26/2023 minutes by consensus.    
b.   Changes or corrections:  None

            c.   Vote:  Motion carried.

Financial Statements:  K. Goeden provided an overview of the financial statements.   

Bills for Payments:  The payment amount is $719,071.51

a.   Motion:  L. Ross reviewed the bills for payment and moved approval.  M. Nelson seconded.

b.   Discussion:  None

            c.    Vote:  Motion carried.

Presentation: Intellectual Freedom – Tracie Miller and Shawn Brommer, SCLS – Links to the presentation as well as resources are available in the documents online.

Committee Reports: 

a. Advocacy:  A Legislative Day recap was provided.  M. Nelson attended with her grandchild.  M. Van Pelt discussed the state legislature Bill 10 that has been introduced.  WLA’s strategy is to turn questions into discussions of collection development policies.  Libraries are encouraged to invite legislators to visit the library in their district to see how the library is run and collections are filled.

b. Personnel:  The committee met and approved the written recommended changes effective March 1, 2023.
c. Building Needs Assessment Work Group:  M. Van Pelt noted bidders are doing a walk through at the Pankratz building today.  The bid opening is March 2^nd at 1:00. 

Action Items: 
a. Approve 2022 SCLS Annual Report
i. Motion:  M. Furgal moved approval of the 2022 Annual Report.  E. Galanter seconded.

                        ii. Discussion:  None

                        iii. Vote:  Motion carried.

            b. Approve Employee Handbook revisions as written.  Effective March 1, 2023.

i. Motion: S. Feith moved approval of the employee handbook as written and as recommended by the Personnel Committee.  N. Foth seconded.

                        ii. Discussion:  S. Feith noted a correction to the Personnel Committee minutes.

                        iii. Vote:  Motion carried.

c. Authorize and sign Property Tax Exemption Request, City of Madison Assessor
            i. Motion:  E. Galanter moved approval to authorize M. Van Pelt to sign the property tax exemption request on behalf of the board and obtain the necessary notary signature.  D. Berland seconded.

                        ii. Discussion:  None

                        iii. Vote:  Motion carried.

SCLS Foundation Report: Met 1/2023.  Kristi Williams will be the recipient of the Cornerstone Award.  Hausmann Johnson Insurance has donated $500 toward hosting the Cornerstone Event.   

System Director's Report:  You may view the System Director report online. 

Discussion:  None

Administrative Council (AC) Report:  Met 2/16/2023.  James Ramsey reported on the February meeting.  You may view the minutes online. 

Other Business:  None

Information sharing:  None

Adjournment:  1:38 p.m.

For more information about the Board of Trustees, contact Martha Van Pelt

BOT/Minutes/2/23/2023