AGENDA

South Central Library System Board of Trustees
Thursday February 25, 2021 12:15 p.m.
4610 S. Biltmore Lane, Suite 101, Madison, WI 53718
Virtual Meeting

Meeting Documents:  https://www.scls.info/committees/board-trustees

To phone into a meeting: 866-226-4650 (access code: 461 0318 2019)
Login information:

Web site: https://bluejeans.com/46103182019/webrtc (There is no password for participants).

If a participant is asked to download software, they can choose to bypass this (join via browser).

Please remember to mute your microphone during the meeting.

When speaking please identify yourself to the group each time.  Thanks!

1.         Call to Order

            a.         Introduction of guests/visitors

            b.         Changes/Additions to the Agenda

            c.         Requests to address the Board 

2. Approval previous meeting minutes:  1/28/2021

3. Presentation and Approval of Bills for Payment

4. Financial Statements – K. Goeden

5. Presentation:   Building Needs Assessment Work Group Update – K. Goeden with Building Site Assessment & Next Steps - Devin Flanigan, Keller Inc.

6. Discussion:

a. Building/land purchase including financing options – K. Goeden

i. $ 5 million building cost with 10% possible overage for $5.5 million total project cost

ii. $ 5 million to be financed by Board of Commissioners of Public Lands (BCPL) loan and the additional $500,000 could be taken from SCLS contingency

7. Committee Reports

a. 2021 Committee Assignments

b. Advocacy – WLA Legislative Day

8. Action Items

a. Approval of Annual System Report

b. Approval of amendment to Lighthouse Commercial agreement

c. Approve use of General/Delivery contingency for building project

d. Approve new building budget of $5.5 million

e. Approve authority to make offer on building site

f. Approve applications to apply for $ 5 million in BCPL loans

9. SCLS Foundation Report – M. Van Pelt

10.       System Director’s Report – M. Van Pelt

11.       Administrative Council (AC) Report – Met February 18, 2021

12.       Other Business:          

                        a.         2021 Board Education topics revision

                        b.         Dates for upcoming Personnel and Finance Committees’ meetings

                                    June 8: 2021 Mid-Year & preliminary 2022 Budget & wages

                                    August 17: 2022 Annual Budget

                        c.         Revised 2022 Budget Timeline

                        d.         New order by Public Health of Madison and Dane County

13.       Information sharing

14.       Adjournment

Enclosures:

Circulation & ILL Statistics – January
Online Resources Usage Statistics by Library

System Director’s Report – January

Consultants, Delivery, ILS, Technology Reports
Board Education Topics
Amendment to Buyer Agency
2021 Board Committees
Timeline for 2022 Budget
Site Criteria and Offer Contingencies
Shopko Drive Commission to Broker

Public Library System Annual Report

If you are unable to attend this meeting, please notify the system office at (608) 246-7970. The person listed as examiner for the bills for payment should arrive by 11:30 a.m.  H. Moe e-mail: hmoe@scls.info

BOT/Agenda/ 2-25-2021