South Central Library System Board of Trustees Agenda
Thursday March 23, 2023, 12:15 p.m.
4610 S. Biltmore Lane, Suite 101, Madison, WI  53718

In-person with virtual access also

Web site: https://bluejeans.com/46103182019/webrtc

If a participant is asked to download software, they can choose to bypass this (join via browser).

 

To attend by phone, call 1-866-226-4650 and use access code: 461-0318-2019

 Please remember to mute during the meeting.

 

Meeting Documents:  https://www.scls.info/committees/board-trustees

1.         Call to Order

            a.         Introduction of guests/visitors

            b.         Requests to address the Board 

 

2.                  Approval of previous meeting minutes: 2/23/2023

 

3.                  Financial Statements: K. Goeden

 

4.                  Presentation and Approval of Bills for Payment: Bill Clendenning

5.                  Presentation:  None

6.                  Committee Reports

a.       Advocacy

b.      BNAW – discussion of bid package and funding

 

7.                  Action Items

a.      Approve proposed building project funding package

b.      Approve bid package for Pankratz project with recommended subcontractors from Keller

c.       Accept alternate bid of office pods of $118,000

 d.   Authorize amendment to A133-2019 Exhibit A

 e.   Authorize appropriate SCLS board member to sign contracts

 f.   Approve $900,000 down payment to Keller, Inc. to begin construction

g.      Approval of 2023 board meeting dates

                                                                                                  i.      May 17 Wednesday or 19 Friday at Biltmore Lane

                                                                                                ii.      June 22, 2023 Thursday at Pinney Branch of Madison

                                                                                              iii.      July 27, 2023 Thursday at Waunakee Library

                                                                                              iv.      November 17, 2023 Friday at Pankratz

                                                                                                v.      December 28, 2023 Thursday at Pankratz

 

8.         System Director’s Report: M. Van Pelt

 

9.         SCLS Foundation Report: M. Van Pelt

 

10.       Administrative Council (AC) Report: All Directors Meeting 3/16/2023

 

11.       Information sharing:

           

12.       Adjournment:

 

Documents:  Linked to Webpage

Circulation & ILL Statistics – February
Online Resources Usage Statistics by Library

Consultants, Delivery, ILS, Technology Reports

System Director Report

Building Project Funding Proposal

Amendment to A133-2019 Exhibit A with office pods

Amendment to A133-2019 Exhibit A without office pods

2022 System Effectiveness Statements

 

If you are unable to attend this meeting, please notify the system office at (608) 246-7970.

For more information about the Board of Trustees Meeting, contact H. Moe hmoe@scls.info

 

BOT/Agenda/3-23-2023