South Central Library System Board of Trustees Minutes
4/27/2023, 12:15 p.m.

Chester Room
4610 S. Biltmore Lane, Suite 101, Madison, WI  53718

Meeting held via BlueJeans & in person

Action Items: 
Approved the 2022 Audited Financial Statements

Approved the Agreement to Participate in SCLS Technology Services for 2024.

Approved the BNAW recommendation to sunset the BNAW

 

Present: D. Berland, B. Clendenning, P. Cox, S. Feith, E. Galanter N. Foth, M. Furgal, J. Honl, M. Nelson, G. Poulson, L. Ross, J. Sayer, T. Walske, J. Wright

Absent: N. Brien, T. Teelin

Excused: 

Recorder:  H. Moe

SCLS Staff Present: M. Van Pelt, K. Goeden

Guests:  Paul Frantz, Baker Tilly

 

Call to Order: 12:15 p.m.  G. Poulson, President

a.      Introduction of guests/visitors: Paul Frantz, Baker Tilly

b.      Requests to address the Board:  None

Approval of previous meeting minutes: 3/23/2023

a.   Motion:   S. Feith moved approved of the 2/23/2023 minutes.  D. Berland seconded.
b.   Changes or corrections:  S. Feith noted a correction to the minutes.   The bid package does not include a contingency, but the overall funding proposal does.
c.   Vote:  Motion carried.

 

Financial Statements:  K. Goeden provided an overview of the financial statements.   

Bills for Payments:  The payment amount is $486,173.23

a.   Motion:  M. Nelson reviewed the bills for payment and moved approval.  B. Clendenning seconded.

b.   Discussion:  None

            c.    Vote:  Motion carried.


Presentation: Audit Report - Baker Tilly Representative, Paul Frantz, noted the audit is complete and correct with no adjustments.  He praised the SCLS management for their accuracy and said less than 5% of his clients present such a clean report.

Committee Reports:  

a. Advocacy:  No report.

b. Building Needs Assessment Work Group:  M. Van Pelt noted the ground breaking celebration was a success.  Devin Flanigan was stated as saying it was the best ground breaking he had ever been to.  Among those in attendance were a representative from First Business Bank, Hausmann Johnson Insurance, SCLS attorneys, the City of Madison Director of Economic Development, Director of the Dane County Airport, Secretary of State and chair of the BCPL, Dr. Williams of DPI, SCLS trustees, librarians and SCLS staff. 
J. Honl commented that she was delighted with the whole process.  It was thrilling to be there, it was well planned, and truly inspirational to be part of this effort.  It was quite amazing to see the fruition of years of hard work. 

c. Executive Committee: At the last meeting, Gary noted five members are needed for this committee.  He has appointed B. Clendenning to serve. 

 

Action Items: 

 a. Approve 2022 Audited Financial Statements

i. Motion:  D. Berland moved approval of the 2022 Audited Financial Statements.  S. Feith seconded.

            ii. Discussion:  None

            iii. Vote:  Motion carried unanimously.

b. Approve Agreement to Participate in SCLS Technology Services for 2024

i. Motion:  M. Nelson moved approval of the Agreement to Participate in SCLS Technology Services for 2024.  N. Foth seconded. 

ii. Discussion:  S. Feith inquired why there is capitalization in certain areas of the contract.  M. Van Pelt noted it is an intentional emphasis put in by the attorneys indicating the strongest language about the liability.  The main changes are the language pertaining to cyber security coverage.     

            iii. Vote:  Motion carried unanimously.

 

c. Approve the BNAW recommendation to sunset the BNAW effective 5/5/2023

i. Motion:  B. Clendenning moved approval of the BNAW recommendation to sunset the BNAW effective 5/5/2023. T. Walske seconded. 

            ii. Discussion:  None   

            iii. Vote:  Motion carried unanimously.
           

System Director's Report:  You may view the System Director report online. 
The upcoming board meetings will be held as follows: 
Wednesday, June 17th at SCLS Headquarters
Thursday, June 22nd at Pinney Community Library
Thursday, July 27th at Waunakee Public Library.  Lunch will be provided and there will be an afternoon CE training regarding trustee roles and responsibilities.

There are director openings at Cross Plains, Columbus, Pardeeville, and Cambridge

SCLS Foundation Report: The Foundation Cornerstone event will be held at the Waunakee Public Library. 

Administrative Council (AC) Report:  Met 5/20/2023.  You may view the minutes online. 

Information sharing:  E. Galanter noted the 2023 Wisconsin Civic games finals will be at the State Capital May 12th.  There will be a team of students from the Waunakee High School included in the 15 teams from across the state.  It will be open to the public in Room 411 South. 
S. Feith inquired about the data center move and how it will affect the libraries.  If all goes according to plan, the data center will be moved over the Memorial Day weekend.  If libraries are open on that Saturday, they will not have access. 

 

Adjournment:  12:59 p.m.

           

For more information about the Board of Trustees, contact Martha Van Pelt

BOT/Minutes/4/27/2023