South Central Library System Board of
Trustees Minutes
6/27/2024, 12:15 p.m.
1650 Pankratz Street, Madison
Meeting held via Zoom & in person
Action Items:
Approved the 2024 Mid-year Budget
& Notes
Approved the 2025 Agreement for Cataloging Services between SCLS and Madison
Public Library
Approved the 2025 PC Support Fee Increase for Member Libraries (rate per PC)
Present: B. Carus, B. Clendenning, S. Feith, J. Fordham, N. Foth, S.
Garcia, M. Howe, M. Jorgensen, M. Nelson, D. Peterson, G. Poulson, L. Ross, T.
Walske J. Wright
Excused: J. Honl, H. St. Maurice
Absent: C. Clark, P. Cox
Recorder: H. Moe
SCLS Staff Present: S. Schultz, K. Goeden
Guest:
Call to Order: 12:15 p.m. M. Nelson, V ice President
a. Introduction of guests/visitors: David Peterson, newly elected Dane County representative, was introduced.
b. Changes/Additions to the Agenda: None
c.
Requests to address the Board: None
Approval of previous meeting minutes: 5/23/2024 Minutes
a.
Motion: G. Poulson moved approved of the 5/23/2024. M. Howe seconded.
b. Changes or corrections: None
c. Vote: Motion carried. J. Wright and D. Peterson abstained.
Financial Statements: K. Goeden provided an overview of the financial statements.
Bills for Payments: The payment amount is $304,295.50
a. Motion: S. Feith reviewed the bills for payment and moved approval. G. Poulson seconded.
b. Discussion: None.
c. Vote: Motion carried.
Presentation:
a. Financial Statements Overview: K. Goeden provided a power point presentation of an overview of the financial statements, which is in the documents online.
b.
2024 Mid-Year Budget: M. Nelson
Committee Reports:
a.
Advocacy: If anyone is interested in chairing the committee, please contact S.
Schultz.
b. Budget & Finance and Personnel: 2024 Mid-year Budget – M. Nelson noted
the committees met to review the 2024 mid-year budget and recommends approval
to the SCLS Board.
Action Items:
a. Accept the recommendation to approve 2024 Mid-year Budget & Notes from committees:
i. Motion: M. Nelson moved approval of the
2024 mid-year budget and notes. M. Howe seconded.
ii. Discussion: None
iii. Vote: Motion carried.
b. Approve 2025 Agreement for Cataloging Services between SCLS and Madison Public Library (no changes)
i.
Motion: B. Clendenning moved approval of the 2025 agreement for Cataloging
Services between SCLS and Madison Public Library. N. Foth seconded.
ii. Discussion: None
iii. Vote: Motion carried. S. Garcia abstained.
c. Approve 2025 PC Support Fee Increase for Member Libraries (rate
per PC)
i.
Motion: L. Ross moved approval of the 2025 PC support fee increase for member
libraries. B. Carus seconded.
ii. Discussion: None
iii. Vote: Motion carried.
Discussion:
a. Upcoming Strategic Planning Process: S. Schultz - The current strategic
plan, which runs from 2022 through 2024, is in need of renewal. An exhaustive
planning process has not been completed since before the pandemic. There are
plans to gather information through focus group discussions at the All
Director’s meeting in November as well as staff gathering information during
the year to draft the plan. The strategic plan should be completed by the June
2025 board meeting. We would like the board to take action at the July 2024
board meeting to extend the current plan to included 2025 so that we have the
time to complete the revised plan. A timeline and the current plan will be
provided to the board prior to the July meeting.
SCLS
Foundation Report: S. Schultz – next meeting is July 25th. It was
requested that a report be given from the foundation on a quarterly basis.
System Director's Report: You may view the System Director report
online.
Administrative Council (AC) Report: Met 6/16/2024. You may view the minutes online.
Information
sharing:
S. Garcia noted MPL is being asked to cut 5% from their budget.
S. Feith noted that MCM is creating a unique collection of ladders and bouncy
houses that may be checked out by patrons. She questioned the definition of
services that fall under chapter 43 as well as liability insurance for items
provided to patrons. The community governs their own collections.
Adjournment: 1:16 p.m.
For more information about the Board of Trustees, contact Shannon Schultz
BOT/Minutes/6/27/2024