South Central Library System Board of Trustees Minutes
7/25/2024, 12:15 p.m.

1650 Pankratz Street, Madison

Meeting held via Zoom & in person

Action Items: 

Approved the extension of the current SCLS strategic plan through 2025


Present: C. Clark, B. Clendenning, S. Feith, J. Fordham, N. Foth, S. Garcia, J. Honl, M. Howe, M. Jorgensen, M. Nelson, D. Peterson, G. Poulson, L. Ross, H. St. Maurice, T. Walske, J. Wright

Excused:   B. Carus

Absent: P. Cox

Recorder:  H. Moe

SCLS Staff Present: S. Schultz, K. Goeden

Guests: None

 

Call to Order: 12:15 p.m.  J. Honl, President

  1. Introduction of guests/visitors:  None
  2. Changes/Additions to the Agenda:  None
  3. Requests to address the Board:  None

Approval of previous meeting minutes: 6/27/2024 Minutes

  1. Motion:  M. Howe moved approved of the 6/27/2024.  S. Feith seconded.
  2. Changes or corrections:  S. Feith requested the minutes be amended to more accurately reflect the context of her comment in information sharing regarding the purchase of special collection items at MCM.
  3. Vote:  Motion carried. 

 

Financial Statements:  K. Goeden provided an overview of the financial statements.

 

Bills for Payments:  The payment amount is $259,345.82

  1. Motion:  J. Honl reviewed the bills for payment.  S. Feith moved approval.  N. Foth seconded.
  2. Discussion:  None.
  3. Vote:  Motion carried.

 

Committee Reports:  

a.      The Budget/Finance/Personnel committee will meet August 15th at 1:00 p.m. virtually.

b.      The Personnel committee will meet August 22nd at 11 a.m. to perform the 6 month system director review.

c.       The Advocacy committee needs to set up a time to meet.

Action Item: Approve the extension of the current SCLS strategic plan through 2025.

a.      Motion: N. Foth moved approval of the extension of the current SCLS strategic plan through 2025.  M. Nelson seconded.

b.      Discussion:  None

c.       Vote:  Motion carried.   

System Director's Report:  You may view the System Director report online. 

 

Discussion:

a.      Annual library visit reports on website – S. Schultz inquired whether the board would like to continue having the library visit reports posted to the website.  Several board members noted they enjoy reading the reports and feel it’s important to know what is going on in the libraries.  SCLS wants to make sure libraries can share their concerns honestly so when SCLS staff attend the visits, any concerns raised will be addressed, but not included in the reports that are put on the website.  S. Shultz will continue to include interesting information from the library visits into her system directors report monthly.

 

Information Sharing:

 

a.      Trustee training week registration shared via email.  Great programs are available.

b.      M. Howe noted Project 2025 mentions librarians and censorship.  He inquired whether this is something that needs to be addressed in the near future.  It was suggested the Advocacy Committee should discuss this topic. 

c.       The Portage County Public Library has hired a new director that will start in September.  The hiring committee did a great job of organizing the process and SCLS staff were very helpful.  The committee also used the outline SCLS had created for hiring a director.   

Adjournment:  1:10 p.m.

           

For more information about the Board of Trustees, contact Shannon Schultz

BOT/Minutes/7/25/2024