South Central Library System Board of Trustees Minutes
7/27/2023, 12:15 p.m.

Waunakee Public Library
201 N. Madison Street, Waunakee, WI

Meeting held via BlueJeans & in person

Action Items:  None

Present: D. Berland, B. Clendenning, P. Cox, S. Feith, E. Galanter, N. Foth, J. Honl, M. Nelson, L. Ross, T. Walske, J. Wright

Absent:
Excused: N. Brien, M. Furgal, G. Poulson, T. Teelin

Recorder:  H. Moe

SCLS Staff Present: J. Anderson, K. Goeden, M. Van Pelt
Guests: Becky Spratford

Call to Order: 12:15 p.m.  J. Honl, Vice President

            a. Introduction of guests/visitors:  Becky Spratford, Presenter and Jean Anderson, SCLS Coordinator

            b. Requests to address the Board:  None

Approval of previous meeting minutes: 6/22/2023

a.   Motion:  N. Foth moved approved of the 6/22/2023 minutes.  J. Wright seconded.
b.   Changes or corrections:  None

c.   Vote:  Motion carried.

Financial Statements:  K. Goeden provided an overview of the financial statements.  S. Feith inquired which account is being used for building project payments.  K. Goeden noted there has been an invoice for a down payment from Keller and 7600 is the account that is used for new building/construction.  Kerrie will highlight the invoices that we have received to date.  SCLS received one change order for a 3-way light switch in the meeting room.     

Bills for Payments:  The payment amount is $174,353.30

a.   Motion:  S. Feith reviewed the bills for payment.  N. Foth moved approval.  J. Wright seconded.

b.   Discussion:  None

            c.    Vote:  Motion carried.

Presentation:  Trustee Roles and Responsibilities with Becky Spratford – the presentation and training will be held following the regular board meeting.  A PowerPoint of the presentation is available in the documents online.

Committee Reports:  

a. Advocacy:  No report.

Action Items:  None

SCLS Foundation Report: The board met 7/18/2023.  Logistics of the Cornerstone event were discussed and the rise of the foundation portfolio was celebrated.  A new trustee from the SCLS board is needed for the foundation board. 

System Director's Report:  You may view the System Director report online. 

Discussion:  None

Administrative Council (AC) Report:  All Directors met 7/20/2023.  You may view the minutes online.  A cybersecurity expert and a Hausmann Insurance representative provided a presentation to the directors.  All members have signed the new agreement to participate in SCLS technology services.

Information sharing: N. Foth noted an interest earning CD for her library had not been reviewed since 2018 and was not earning at a high interest rate.  She signed the paperwork to increase the interest received and it’s doing much better! 

S. Feith and B. Clendenning are going to the Stanton W. Mead Education & Visitor Center where the McMillan Memorial Library took a bus full of kids for a summer library program adventure.
Theresa Walske encouraged the board to donate to the Cornerstone event which will be held October 12^th at the Waunakee Public Library, honoring Kristi Williams.  The Cornerstone invites will be going out in August.

Adjournment:  12:41 p.m.

For more information about the Board of Trustees, contact Martha Van Pelt

BOT/Minutes/7/27/2023