South Central Library System Board of Trustees Agenda
September 28, 2023 12:15 p.m.

1650 Pankratz Street Madison, WI  53704

In-person and virtual access

Trustees should park in the small lot next to the grassy field.  Parking will not be available in front of the building

We will have a tour of the new building led by Devin Flanigan of Keller at 11:45.

Web site: https://bluejeans.com/46103182019/webrtc (There is no password for participants).

If a participant is asked to download software, they can choose to bypass this (join via browser).

To attend by phone, call 1-866-226-4650 and use access code: 461-0318-2019

 Please remember to mute during the meeting.

Meeting Documents: https://www.scls.info/committees/board-trustees/

1.         Call to Order

            a.         Introduction of guests/visitors

            b.         Changes/Additions to the Agenda

            c.         Requests to address the Board 

2. Approval of previous meeting minutes: 08/24/2023

3. Financial Statements – K. Goeden

4. Presentation and Approval of Bills for Payment – Nancy Foth

5. Presentation: 

a. 2024 Annual Budget – M. Nelson

b. 2024 System Plan - M. Van Pelt

c. Pankratz Building update – D. Flanigan

6. Committee Reports

a. Advocacy

b. Budget & Finance and Personnel:  Recommend approval of 2024 Budget and Notes

c. Bylaws – will meet in October

7. Action Items

a. Approve 2024 Organizational Chart

b. Approve 2024 Wage Grid

c. Approve System Director 2024 Salary

d. Approve 2024 Budget and Notes

e. Approve 2024 System Plan

8.         SCLS Foundation Report – M. Van Pelt

9.         System Director’s Report – M. Van Pelt

10.       Discussions: 

a.         Becky Spratford training

b.         Director search

11.       Administrative Council (AC) Report –Met 9/17/2023

12.       Other Business

            a.         Appoint Nomination Committee for 2024 Board Officers

Bylaws:

Section 1—Officers of the System Board shall be President, Vice-President, Secretary and Treasurer, elected for one-year terms by the System Board from its membership. A nominations committee, with each member from a different county insofar as is practicable, shall be appointed by the President of the Board and approved by the full Board no later than November of each year to propose a slate of officers to be considered for election at the January meeting.

Section 2—The President of the System Board shall not serve for more than two consecutive years in the same office after the adoption of these By-Laws, unless continuance in such office is recommended by the nominating committee. No other member of the System Board shall serve for more than four consecutive years in the same office after the adoption of these By-Laws, unless continuance in such office is recommended by the nominating committee.

13.       Information sharing

            The October 26 Board Meeting will be 100% virtual due to switching the new building power from its temporary source to its permanent equipment.  The building may not have power for several days that week.  The Foundation meeting would also be virtual.

14.       Adjournment

Documents:

Circulation & ILL Statistics – August
Online Resources Usage Statistics by Library

System Director’s Report – August

Consultants, Delivery, ILS, Technology Reports
2024 System Plan

2024 Budget

2024 Budget Notes

2024 Organizational Chart

2024 Wage Grid
Trustee Training Notes & Follow Up
Multitype Agreement Template
Multitype Agreements
SCLS Membership Agreement Sample
2024 SCLS Agreements List
Building Construction Schedule 9-11-2023

If you are unable to attend this meeting, please notify the system office at (608) 246-7970. The person listed as examiner for the bills for payment should arrive by 11:30 a.m.  H. Moe e-mail: hmoe@scls.info

BOT/Agenda/09-28-2023