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1:00: Call to Order

1:02: Approval of previous meeting minutes: January 7, 2021

1:05: Reports: none

1:15: Discussion:

· Revisit office sizes. Should some be 10x12, 11x13 or 12x14?

· Follow up on need for after-hours access to restrooms and meeting room.

· Follow up on server room and space needs.

· Review (establish?) criteria for evaluation of building sites before February meeting

Topics Tabled for March/April Meetings:

· Review photos of things we like design-wise to share with Keller

· Schedule Admin and Delivery meetings to discuss shared spaces – Brinnan, Tim, Heidi, Kerrie

· Start discussions with Deb, Rebekah, Devin, Rob, Mark Ibach regarding Deb’s level of involvement in interior design of new building

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

2:45: Homework for Next Meeting:

· Send updates to Keller

· Determine server room needs

· Review real estate options presented by David Haug

Next Meeting Date: 02/04/21 at 10:00 a.m.

3:00: Adjournment

Parking Lot:

· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

· For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

· Create staff workgroup to help select interior furnishings

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director