Building Needs Assessment Work Group Minutes

February 4, 2021 10:00 a.m. – 12:00 p.m.

Virtual Meeting

Present:

Corey Baumann          SCLS Delivery Services Coordinator

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Kristi Williams             SCLS Board Trustee

Martha Van Pelt          SCLS Director

Guests:

Devin Flanigan            Keller Inc. Project Manager

David Haug                  Lighthouse Commercial Real Estate

Absent:                      

Nan Brien                    SCLS Board Trustee

Call to Order:  10:04 by K. Goeden

Approval of previous meeting minutes:  January 14, 2021

a. Motion by  M. Van Pelt to approve the minutes

b. Second by  C. Baumann

c. Approved

Reports: Potential buildings and parcels with Lighthouse Real Estate

Included wide range of prices to show the market and to show sf costs

Discussion:

· Reviewed potential buildings and parcels with Lighthouse Real Estate

o David had provided both a long and short list of buildings and properties

o IL means light industrial (our needed rating)

o SE Suburban Employment

o Pearson St – Probably mostly warehouse, would need to spend money to create offices

This would cost about $2-2.5 million to build offices inside this warehouse (Devin)

o East side of airport will be mostly industrial zoning

o West side of airport will be mostly office type properties

o Option: work out deal with seller to have them do renovation and put that into the purchase price

o Option: Split purchase into 2 parcels (office space and warehouse).  Buy one existing building and then build new parcel/bldg next to it. Cheaper to build warehouse than offices.

o Land Only: Discussed River Road site, existing quarry site; Kipp St.  $ 50,000 a mile to bring in fiber.  Easy access to Hwy 19 and interstate

o Option:  work with developers to share cost of bringing in fiber

o Discussed #75/76 East Metro Business Park sites– near Gander Mt and Pine Cone restaurant. Easy access to interstate.

o Shopko Aberg

o David will look into River Road; Metro Business Park (fiber) needs before next meeting.

o After reviewing both lists, the group determined that the focus moving forward needs to be buildings or sites that are on/near/accessible by MUFN, have good access to Hwys 30, 51, 19 and/or interstate (avoid the beltline),

have appropriate light industrial zoning or the ability to change to that zoning, and are within our budget

· Discuss possibility of going 2 story

o 2 story would allow for smaller parcels

o Concern with 2 story creating division of staff and common spaces with 2 floors does not support goal of uniting staff and departments.

§ Option of meeting rooms on 2^nd floor and offices/common spaces on 1^st floor

· Financing of an existing building or land.  Discuss timing.  If we find a property we are interested in, we want to be in a position to make an offer.  We can include contingencies such as financing, zoning, board approval, etc.

· Pick dates to tour properties- little early in the process. Will move this to March.

Homework for Next Meeting: 

· Continue to review buildings and land

· Schedule Admin and Delivery meetings to discuss shared spaces – Brinnan, Tim, Heidi, Kerrie

· David Haug will look into River Road; Metro Business Park (fiber) needs before next meeting.  David will refine list of real estate into a shorter list meeting above listed parameters.  Look for any new properties to add to list by February 10 for February 11 meeting.  Work group will review list prior to 2/11.

· Kerrie connect with BCPL for more information regarding the loan and financing the project.

· Kerrie and Marty work on timeline of getting BOT approval

· Marty put item on BOT agenda

Topics tabled for March Meetings:

· Review spatial relationship plan

· Discuss square footage and budget

· Review photos of things we like design-wise to share with Keller

· Start discussions with Deb, Rebekah, Devin, Rob, Mark Ibach regarding Deb’s level of involvement in interior design of new building

Next Meeting Date:  02/11/2021 at 1:00 p.m.

Adjournment: 12:18

Parking Lot:

· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

· For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

· Create staff workgroup to help select interior furnishings