Building Needs Assessment Work Group Agenda
March 3, 2022 10:00 a.m. – 12:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room; masks required
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download software, they can choose to bypass this (join via browser).
10:00: Call to Order
10:02: Approval of previous meeting minutes: February 17, 2022
10:05: Reports:
· PSA & Easement Update – D. Haug/M. Van Pelt/D. Flanigan
o 2/21 Plan Commission Meeting
o 2/24 BOT meeting
· 2/25 Tech Team Data/Electrical Meeting – V. Teal Lovely
· 3/2 Additional Coordinators Meeting Re: Electrical/Data – M. Van Pelt/K. Goeden
· 3/2 Focus on Energy Meeting Update – D. Flanigan/K. Goeden/M. Van Pelt
· 3/3 Casework Meeting – D. Haeffner/R. Spidle
· Baird Funding Option – K. Goeden/M. Van Pelt
· AV and Security Meetings Update – K. Goeden
· Appliances Update – D. Haeffner
10:30: Discussion:
· Electrical/Data at 10:30
· HVAC at 11:30
· Review Architectural Plans and Elevations
· Review windows
· Review Ceiling Height
· Masonry/Wood Panel Changes
· Review Schedule – Meeting schedule is as follows:
· 3/9: Coordinators Meeting – discussing keying functions for doors
· 3/16: Coordinators Meeting – discussing Plumbing and HVAC from 1-2 pm – D. Flanigan attending
· 3/17: BNAW: discussing electrical/data at 1:30 pm
· 3/22: Additional Meeting at 1pm to review final plans – D. Flanigan attending
· 3/24: Board Meeting – Baird presentation
Topics tabled for Upcoming meetings:
· Plumbing and HVAC at 3/16 Coordinators Meeting 1-2 pm
· Median
o Cost, timeline
· Solar
o Updates / Costs
· Landscape Plan
o review / changes
· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
11:45: Homework for Next Meeting:
Next Meeting: 3/16/22 Coordinators (BNAW attend 1-2 pm) and BNAW 3/17/2022 at 1:00-3:00 p.m.
12:00: Adjournment
Parking Lot:
· Create staff workgroup to help select interior furnishings
· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Jean Anderson SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director