Building Needs Assessment Work Group Agenda
March 17, 2022 1:00 p.m. – 3:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room;
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
1:00: Call to Order
1:02: Approval of previous meeting minutes: March 3, 2022
1:05: Reports:
· Audio Visual and Security Updates– K. Goeden
· Landlines vs. VoIP Updates – K. Goeden
· Tech New Building Team Data and Electrical Department Meetings Update – V. Teal Lovely
· Easement Updates – D. Flanigan
· Solar Update from Coordinators meeting – K. Goeden
o Grant opportunity from EBSCO – M. Van Pelt/J. Anderson
1:25: Discussion:
· Review Electrical and Data 1:30 pm
· Review Plumbing 2:00 pm
· Review Landscaping Plan 2:30 pm
· Review Schedule
o 3/18 Additional meeting for security and AV with Fearing’s 1-3:30 BNAW & D. Flanigan, Will and Craig and possibly Mike Lieu of MSA
o 3/22: Additional meeting at 1:00 to review final plans and fixtures BNAW & D. Flanigan (is this in person or virtual?)
o 3/24: Board Meeting – Baird presentation
· Meetings to Schedule
o Craig Ellefson, Mike Lieu, and Devin Flanigan will meet for decisions on AV
o Meeting with D. Flanigan and M. Lieu and SCLS Technology Team
o Meeting to discuss keying functions for doors
Topics tabled for Future Meetings:
· Median (TBD)
o Cost, timeline
· Schedule Admin and Delivery meetings to discuss shared spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
2:55: Homework for Next Meeting:
Next Meeting Dates:
3/18 Additional meeting for security and AV with Fearing’s 1-3:30
3/22: Additional meeting at 1:00 to review final plans and fixtures
4/7: BNAW meeting 10:00 am – 12:00 pm
3:00: Adjournment
Parking Lot:
· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Jean Anderson SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director