Login information

1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a. Press the # button to enter meeting as a participant.

2. Web site: https://bluejeans.com/46103182019/webrtc

1:00: Call to Order

1:02: Approval of previous meeting minutes: April 7, 2022

1:05: Reports:

· Recap 4/14/22 Final Review Meeting (insert minutes here)

· Solar grant application updates

· CUP/CSM updates

· Median (TBD)

o Cost, timeline

1:25: Discussion:

· Review bid opening process

o Next steps after bids are open

o Selecting bids

o Alternate bids/process to decide on options

o Next steps if bids are over budget – then what?

· Review any items to complete between now and ground breaking

· Plan ground breaking ceremony

· Plan ideas for integrating staff into activities together ahead of occupancy

Topics tabled for Future Meetings:

· Schedule Admin and Delivery meetings to discuss shared spaces and new work flow

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

2:55: Homework for Next Meeting:

Next Meeting Date: May 5, 2022 10:00 am – 12:00 pm BNAW

3:00: Adjournment

Parking Lot:

· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Jean Anderson SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director