Building Needs Assessment Work Group Minutes
May 4, 2023 10:00 a.m.
Present:
Jean Anderson SCLS
Consulting Services Coordinator
Corey Baumann SCLS Delivery Services Coordinator
Kerrie Goeden SCLS
HR & Finance Coordinator
Deb
Haeffner SCLS
Building Consultant
Gary
Poulson SCLS Board
Trustee and Chair
Jesse Stewart SCLS
Fleet Manager
Vicki Teal Lovely SCLS
Technology Services Coordinator
Martha Van Pelt SCLS
Director
Guests:
Devin Flanigan Keller Inc.
Absent:
Nan
Brien SCLS
Board Trustee
1. Call to Order at 10:04 by K. Goeden
A. Introduction
of guests/visitors
B. Changes/Additions
to the Agenda
a.
Erosion control 4b
C. Public
comments
2. Approval of previous
meeting minutes:
April 20, 2023
a. Motion by J. Stewart to approve the minutes
b. Second by J. Anderson
c. Approved
3. Reports
A. Biltmore Leases
B. Moving Committee Update
Ready to go
C. Job Site Meeting Update
Cubicle
Room Walk Through
May 18-19
install, will only need one day probably for cubicles
Electrical
will be connected to cubicles
Painting
will start soon
Light
Poles moved and one left over –Devin checking with engineer for options on
extra light
Access did
not deliver their equipment on Tuesday.
Delivered Wednesday.
D. VoIP Equipment – AT&T
Recommendations. Did not provide any
recommendations.
Staff later discussed if there is an
alternative to using VOIP.
E. Data Center
a.
Permit updates for MUFN and Intercon
i.
Got facility access permit
ii.
May 15 Intercon work
iii.
May 22 MUFN will do splicing
iv.
AT&T has permit
v.
All fiber permits received
vi.
United Electric will take care of AT&T’s
electrical work.
b.
Dan P. of MUFN will check condition of conduit and
site before May 11 (Dell deadline) to make sure no surprises in ground. Members need to be prepared to be down
Tuesday of cut over 5/30/23.
c.
MG&E and transformer updates
i.
MG&E on site Monday 5/8/23 to move
transformer. May 18 on site visit from
everyone. May 19 back online?
d.
TEACH/BadgerNet Install –
AT&T – trenching now
e.
Fire Suppression Permit? Question regarding disabling
sprinklers?
i.
Still working on this plan
ii.
Fire Marshall is concerned if door is open to data
center, dry suppression will not operate.
May need a different special fire door between data center and data lab.
D. Flanigan will seek recommendations from fire marshall.
iii.
Door is on security system to keep locked and shut
F. Timeline Update
a.
May 2: Cubicle Space,
Reviewed installation with cubicle supplier (OFW), helping electrician
understand expectations. Access points
with Will & Emily were included in walk through.
b.
May
3: Access delivered data center equipment to Pankratz
c.
May 8 – 17: Transformer relocation, Power
outage for the majority of this timeframe
d.
May
18 & 19: Cubicles installed
e.
May
22: Gordon Flesch packing up copier
f.
May
23-30: Yerges
moving HQ to Pankratz
g.
May
26: AT&T transferring POTS lines to
Pankratz, waiting on AT&T to mark lines
h.
May
30: Gordon Flesch
setting up copier/fax at Pankratz
4. Discussion Items
A. Sun setting BNAW/Next Steps/Thank
you!
a.
SCLS
staff will meet on 1st & 3rd Thursdays each month
virtually for 1 hour for building updates.
10:00 am on 1st Thursday and 1:00 on 3rd Thursday. Job sites meeting will be every week on
Tuesday attended by M. Van Pelt and K Goeden. When delivery building is underway, C.
Baumann may attend job sites meetings.
B. Erosion control: Todd will set up account with City and will
provide weekly updates
C. Electrical Permit pulled again Monday. Given back with promise to only do critical electrical
work on Devin’s word. Requesting early
start permit to start pouring foundation and footers. D. Flanigan visited
City of Madison to move permits forward.
5. Topics
tabled for Upcoming meetings:
6. Homework for Next
Meeting:
7. Next
Meeting: N/A
8. Adjournment 10:52
Parking Lot:
VoIP Equipment: Discuss equipment options, what to get, where
to order it. J. Stewart tapped to
help. C. Baumann will help. Find out
which libraries have VoIP to see if they can help find vendor.
Fearing’s AV and Security Equipment – follow up on
installation schedule.
Schedule
Admin and Delivery meetings to discuss shared HR and filing spaces