Building Needs Assessment Work Group Minutes

May 4, 2023 10:00 a.m.

 

Present:

Jean Anderson                  SCLS Consulting Services Coordinator

Corey Baumann                SCLS Delivery Services Coordinator

Kerrie Goeden                   SCLS HR & Finance Coordinator

Deb Haeffner                     SCLS Building Consultant

Gary Poulson                     SCLS Board Trustee and Chair
Jesse Stewart                     SCLS Fleet Manager

Vicki Teal Lovely               SCLS Technology Services Coordinator                                   

Martha Van Pelt               SCLS Director    

Guests:                               

Devin Flanigan                   Keller Inc.

Absent:

Nan Brien                            SCLS Board Trustee

 

1. Call to Order at 10:04 by K. Goeden

 

A.      Introduction of guests/visitors

B.      Changes/Additions to the Agenda

a.       Erosion control 4b

C.      Public comments

 

2. Approval of previous meeting minutes:  April 20, 2023

a.            Motion by J. Stewart to approve the minutes

b.           Second by J. Anderson

c.             Approved

 

3. Reports

 

A.      Biltmore Leases

 

B.      Moving Committee Update

Ready to go

 

C.      Job Site Meeting Update

Cubicle Room Walk Through

May 18-19 install, will only need one day probably for cubicles

Electrical will be connected to cubicles

Painting will start soon

Light Poles moved and one left over –Devin checking with engineer for options on extra light

Access did not deliver their equipment on Tuesday.  Delivered Wednesday.

 

D.      VoIP Equipment – AT&T Recommendations.  Did not provide any recommendations.

Staff later discussed if there is an alternative to using VOIP.

 

E.       Data Center

 

a.       Permit updates for MUFN and Intercon

                                                               i.      Got facility access permit

                                                             ii.      May 15 Intercon work

                                                           iii.      May 22 MUFN will do splicing

                                                           iv.      AT&T has permit

                                                             v.      All fiber permits received

                                                           vi.      United Electric will take care of AT&T’s electrical work.

b.       Dan P. of MUFN will check condition of conduit and site before May 11 (Dell deadline) to make sure no surprises in ground.  Members need to be prepared to be down Tuesday of cut over 5/30/23.

c.       MG&E and transformer updates

                                                               i.      MG&E on site Monday 5/8/23 to move transformer.  May 18 on site visit from everyone. May 19 back online?

d.       TEACH/BadgerNet Install – AT&T – trenching now

e.       Fire Suppression Permit? Question regarding disabling sprinklers?

                                                               i.      Still working on this plan

                                                             ii.      Fire Marshall is concerned if door is open to data center, dry suppression will not operate.  May need a different special fire door between data center and data lab. D. Flanigan will seek recommendations from fire marshall.

                                                           iii.      Door is on security system to keep locked and shut

 

F.       Timeline Update

a.       May 2:  Cubicle Space, Reviewed installation with cubicle supplier (OFW), helping electrician understand expectations.  Access points with Will & Emily were included in walk through.

b.       May 3: Access delivered data center equipment to Pankratz

c.       May 8 – 17:  Transformer relocation, Power outage for the majority of this timeframe

d.       May 18 & 19:  Cubicles installed

e.       May 22: Gordon Flesch packing up copier

f.        May 23-30:  Yerges moving HQ to Pankratz

g.       May 26:  AT&T transferring POTS lines to Pankratz, waiting on AT&T to mark lines

h.       May 30:  Gordon Flesch setting up copier/fax at Pankratz

 

 

4. Discussion Items

 

A.      Sun setting BNAW/Next Steps/Thank you!

a.       SCLS staff will meet on 1st & 3rd Thursdays each month virtually for 1 hour for building updates.  10:00 am on 1st Thursday and 1:00 on 3rd Thursday.  Job sites meeting will be every week on Tuesday attended by M. Van Pelt and K Goeden.  When delivery building is underway, C. Baumann may attend job sites meetings.

B.      Erosion control:  Todd will set up account with City and will provide weekly updates

C.      Electrical Permit pulled again Monday.  Given back with promise to only do critical electrical work on Devin’s word.  Requesting early start permit to start pouring foundation and footers.  D. Flanigan visited City of Madison to move permits forward.

 

5. Topics tabled for Upcoming meetings:

 

6. Homework for Next Meeting: 

 

7. Next Meeting:  N/A

 

8. Adjournment 10:52

 

Parking Lot:

VoIP Equipment:  Discuss equipment options, what to get, where to order it.  J. Stewart tapped to help.  C. Baumann will help. Find out which libraries have VoIP to see if they can help find vendor.

Fearing’s AV and Security Equipment – follow up on installation schedule.

Schedule Admin and Delivery meetings to discuss shared HR and filing spaces