Building Needs Assessment Work Group Minutes
May 6, 2021 10:00 a.m. – 12:00 p.m.
Virtual Meeting
Present:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee - late
Martha
Van Pelt SCLS Director
Guests:
Devin Flanigan Keller Inc. Project Manager
David Haug Lighthouse Commercial Real Estate
Called to Order at 10:01 by K. Goeden
Approval of previous meeting minutes: April 8, 2021
a. Motion by M. Ibach to approve the minutes
b. Second by M. Van Pelt
c. Approved
Reports:
· Google document outlining site selection criteria: K. Goeden
(Budget, Delivery, MUFN always top 3 criteria)
o See attached document with additional criteria beyond Top 3
· 4/27 Server Room meeting with Mark Fernstrum from Access: V. Teal/D. Flanigan
o Looked over current layout. D. Flanigan talked with M. Fernstrum afterwards. Access is a designer and can present a full turnkey solution. Keller prefers that SCLS purchase furniture and equipment directly following their specs. There needs to be a future discussion if owner purchased or bid out. Separate server room HVAC is included in Keller budget.
o Next meeting 5/11/21
· MUFN update: V. Teal
o See attached documents
§ Vicki met with Dan Parenteau at MUFN
§ Graham Place would be easier than Shopko for start up. Estimated cost is $20,000 to connect, better environment for engineering, shorter distance.
§ Shopko is estimated to cost $80,000 to connect MUFN and is more complex (longer distances) to get going
§ Both sites can be connected and ongoing costs and improvement in infrastructure are similar
§ Fen Oak building would be similar to Graham Place set up
§ Can get MUFN at all 3 sites.
Site Updates from D. Haug/D. Flanigan:
· Shopko: Roger Simsiman of Mataas Partners thinks the property is worth more than we are offering. Mataas Partners is shifting their plan for the property to long term - no longer a buy and flip. They want a million dollars for an outright purchase. Offered a ground lease. We would own the building but not the land. The work group is disappointed in the counter offer and wary of a ground lease. D. Haug will be meeting with R. Simisman in person next week. D. Haug will ask R. Simisman/Mataas Partners for their ground lease offer price and terms. The group gave D. Haug some parameters on length of ground lease and price that would be shared with Mataas Partners.
· Graham Place: D. Flanigan is working with his team to draw a lot boundary for the Graham Place land to see how best to accommodate building needs while also leaving a marketable parcel for the city of Madison. The City would prefer to sell less land and keep the excess lot larger for future development. The group reviewed the architect’s rough site plan. Comments included: Purchase total 6.7 acres including hill but 3.36 acres of the hill section would be set at a lower price. SCLS has a desire not to have trucks driving around building and through parking lot. Concern with curb cut and driveway on street curve – city engineers won’t like. Group would prefer to have offices in back where the view is better. Don’t need 130 parking spots. Chris Koval at City had no concerns with selling lot to SCLS.
· Fen Oak Site: We discussed previously that the owner of Fen Oak is open to a drastic price reduction of $1.2M if it keeps their property in the running.
D. Haug had a discussion with broker. $2.675 million is new offer. Could afford to do demolition. D. Flanigan needs to do on-site walk through with architect for evaluation. Will invite work group for another look. Built 2001. $ 2.72 million to redo existing building + $2.675 million = $5.4 million
· Discontinued: Both Agriculture Drive and Wright St are on the back burner for now based on the site configuration and timing of the sale, respectively.
· New Site: CIC: Added in the City of Madison-owned Center for Industry and Commerce (CIC) to the Rough Order of Magnitude. The property is located off of Hwy 51 at Hoepker Road and is north of Madison College. Due to its approximate distance of 2.6 miles north, the cost of extending fiber could be around $275,000. The lot price is fairly low at $2.15/SF, so the total cost of the site may be competitive with other sites. D. Flanigan is going to update the property matrix so we can see how this compares to a total cost with other sites. Need to peruse refined costs for MUFN with V. Teal. Does this general location work for Delivery? 8 acres parcel. We only need 4 acres. There are other nearby smaller CIC sites available too. Ideal acreage is 3.5 – 4 acres. For Delivery this site is further from downtown, closer to I 90. Vicki will get information on MUFN costs and Delivery will review this location compared to the others. Bus line ends at hospital, does not go all the way to this site. Work group will do amenities research to add to Site criteria Google doc.
Bubble diagram Q&A: Tabled
Other: Tabled
· Updated legislation for the City of Madison storm water requirements
· Project Cost and new budget
· Bringing a civil engineer on board
Homework for Next Meeting:
· D. Flanigan will contact Fen Oak Building broker for tour and include work group members
· Kerrie start BCPL loan process for land/site purchase
· D. Haug will send results of conversation with Mataas Partners to work group to discuss at May 13 meeting.
· For CIC site
o V. Teal will get information on MUFN costs
o Delivery will review for their route needs.
o Work group will do amenities research to add to Site Criteria Google doc.
Topics tabled for April/May Meetings:
· Review photos of things we like design-wise to share with Keller
· Start discussions with Deb, Rebekah, Devin, Rob, Mark Ibach regarding Deb’s level of involvement in interior design of new building
· Schedule Admin and Delivery meetings to discuss shared spaces – Brinnan, Tim, Heidi, Kerrie
Next Meeting Date: 5/13/2021 at 1:00 p.m.
Adjournment at 11:58
Parking Lot:
Need to create:
· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”
For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?