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1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a. Press the # button to enter meeting as a participant.

2. Web site: https://bluejeans.com/46103182019/webrtc

1:00: Call to Order

1:02: Approval of previous meeting minutes: May 6, 2021

1:05: Reports:

· Updates on 5/11/21 server room meeting with Access – Vicki

1:15: Discussion:

· Site updates

o Shopko ground lease info from D. Haug with Mataas Partners and review site plan

o CIC location evaluation from Delivery and MUFN feasibility/cost

o Fen Oak tour

o Graham Place

· Review site criteria Google Doc

· Cancelling or rescheduling 6/10/21 meeting – K. Goeden is on vacation

Topics tabled for May/June Meetings:

Bubble diagram Q&A:

· Architect review questions and answers group had sent

· Dive into the building details more

· Any additional or combined shared spaces through internal discussions?

Other:

· Updated legislation for the City of Madison storm water requirements

· Project Cost and new budget

· Bringing a civil engineer on board

· Review photos of things we like design-wise to share with Keller

· Start discussions with Deb, Rebekah, Devin, Rob, Mark Ibach regarding Deb’s level of involvement in interior design of new building

· Schedule Admin and Delivery meetings to discuss shared spaces – Brinnan, Tim, Heidi, Kerrie

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

2:45: Homework for Next Meeting:

· K. Goeden start BCPL loan process for land/site purchase?

Next Meeting Date: 06/3/21 at 10:00 a.m.

3:00: Adjournment

Parking Lot:

· Mark and Vicki will look into items listed under Other “Master Building Profile by Zones”

· For safety concerns and needed protections. Do we have Material Safety Sheets on these products which include necessary protections and toxicity information?

· Create staff workgroup to help select interior furnishings

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director