Building Needs Assessment Work Group Agenda

May 19, 2022

12:30 – 1:30 Catered Lunch

1:30 p.m. – 3:00 p.m. BNAW meeting

In Person Meeting At Olbrich Botanical Gardens, 3330 Atwood Ave, Madison, WI  53704

Virtual Option may be available via BlueJeans – please request in advance if needed

 

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group

Login information

1.      Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a.      Press the # button to enter meeting as a participant.

2.      Web site: https://bluejeans.com/46103182019/webrtc

a.      There is no password for participants.

b.      If a participant is asked to download software, they can choose to bypass this (join via browser).

 

1:30:    Call to Order

 

1:32:    Approval of previous meeting minutes:  May 16, 2022

 

1:35:    Reports:

 

·         Critical Controls Calendar Update – D. Haug

·         CUP and CSM Updates – D. Flanigan

·         Developers Agreement – D. Flanigan

 

 

1:45:    Discussion:

·         Bid Opening

o   Next Steps

o   Class 2 Notice

·         Timeline (See Below)

o   End Date

o   Start Date

o   Ground Breaking

·         Lease

o   Timeline

o   Options

 

 

 

 

New Timeline:

May 23: Out to Bid

  1. Class 2 notice update

June 9: Bid Opening

  1. Take place at SCLS Admin Office Conference Room
  2. 3:00 PM
  3. This may need to take place Friday the 10th (Will decide soon)

June 13: Bid Review

  1. Review Spreadsheet
  2. Time: TBD based on SCLS

June 14: Bid Review

June 15 Bid Review

  1. Review Lowest Bids
  2. Time: TBD based on SCLS

June 16: BNAW

  1. Prepare information for Packets

June 23: SCLS Board Meeting

  1. Approve Project

 

 

Topics tabled for Upcoming meetings:

·         Schedule Admin and Delivery meetings to discuss shared HR and filing spaces

·         Median Update

·         Utility Applications

o   Fiber, power, water, phone, cable, internet, airport permit?

·         Building Permit

CONSENSUS (includes newly added consensus points as of 10/28/20)

·         Flexibility

·         Hybrid of remote and on site - not 100% either way for most staff.

·         Design for job needs and requirements not staff member.

·         Collaboration and/or individual work can be done at home or onsite as appropriate.

·         Set schedules so everyone is accessible no matter where they are working.

·         Need to maintain in-person relationships (work and personal).

·         The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

·         Staff will maintain their individual offices, but offices will be more equitably sized.

·         Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

·         Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

 

Homework for Next Meeting: 

 

 

Next Meeting: 

 

June 2, 2022 10:00 am – 12:00 pm

 

 

3:00:    Adjournment

 

Parking Lot: 

·         Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site.  mdrea@cityofmadison.com

 

Members:

Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Jean Anderson             SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Kristi Williams             SCLS Board Trustee

Martha Van Pelt          SCLS Director