Building Needs Assessment Work Group Minutes
June 4, 2020 10:00 a.m. – 12:00 p.m.
Virtual Meeting Via BlueJeans
Present:
Corey
Baumann SCLS Delivery Services
Coordinator
Nan
Brien SCLS Board
Trustee - absent
Kerrie
Goeden SCLS HR &
Finance Coordinator
Mark
Ibach SCLS Consulting
Services Coordinator
Jesse
Stewart SCLS Fleet Manager –
left early
Vicki
Teal SCLS Technology
Services Coordinator - late
Kristi
Williams SCLS Board Trustee
Martha
Van Pelt SCLS Director
Call to Order: K. Goeden called the meeting to order at 10:07 am
Approval of previous meeting minutes: May 7, 2020
a. Motion
by M. Ibach to accept the minutes
b. Second
by K. Williams
c. Approved
Reports:
· None
Discussion:
· Review
and finalize the list of reference questions
o Prioritize
questions
o Lessen
number of questions
o List
of questions revised to 11
Homework for Next Meeting:
· Kristi
and Nan call all references for Keller, Vogel, Tri-North and Sullivan and
report back at the July BNAW meeting.
· K.
Goeden will send email to SCLS staff asking for any experience working with the
short listed vendors. C. Baumann will
make sure staff not on the SCLS-All email list at Delivery get email. Appropriate supervisor will follow up with
staff member with questions.
o Questions
asked to staff will be:
§ What was your involvement with the project?
§ Describe your experience working
with the vendor?
·
The email will be also sent to SCLS directors via M. Van
Pelt. Give deadline in emails for
information.
o
Directors will be asked official reference questions.
· K.
Goeden will send list of vendor references and questions to N. Brien and K.
Williams
· Work
Group members will search for non-vendor submitted reference people to
interview
· Revisit
timeline and adjust if needed
Timeline:
Feb
– April evaluation of RFIs & information from original presentations.
May
- The Evaluation Matrix and ratings will be discussed at the May
BNAW meeting. The workgroup will narrow
the field to 3 vendors by the end of the May meeting.
June
– Kristi and Nan will bring vendor reference questions to
meeting. After review by work group,
they will begin making reference calls to vendor finalists.
Site visits will begin.
July
Site visits
August
Decide on vendor
Next Meeting Date: **
Date Change to: 7/9/20
at 10:00 a.m. – 12:00 p.m.
Adjournment 11:48
am
Parking Lot:
Need
to create:
· Location
report
· Detailed
design report
· Mark
and Vicki will look into items listed under Other “Master Building Profile by
Zones”
For safety concerns and needed protections. Do we have
Material Safety Sheets on these products which include necessary protections
and toxicity information?
· SUN
Expansion
· Collaborative
projects – continue to consider options
· Consider
COVID-19 ramifications on the project