Building Needs Assessment Work Group Minutes

August 6, 2020 10:00 a.m.

Present:

Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Kristi Williams             SCLS Board Trustee

Martha Van Pelt               SCLS Director

Call to Order at 10:04 am by K. Goeden

Approval of previous meeting minutes:  July 9, 2020

a. Motion by  M. Ibach to approve the minutes

b. Second by  V. Teal Lovely

c. Approved

Reports: 

· None

Discussion:

· K. Goeden shared a summary document with work group goals & the evaluation matrix. This is saved in the August 2020 meeting folder.

· Work Group reviewed and discussed the building site visits

· Review our evaluation criteria and ratings from the evaluation matrix for the remaining 4 builders

· Touched on the impact of COVID-19 on our future building design

· The matrix had everyone picking same contractors as 1st or 2^nd choice

o K. Williams made a motion to  select Keller as the builder

o M. Ibach seconded

o Motion approved

· The recommendation to hire Keller will be forwarded to the SCLS Board of Trustees for final approval

Homework for Next Meeting: 

· After Board approval:

· Notify any builders of elimination after BOT approval

· Notify the builder of selection

· Reconfirm SCLS loan funding from Board of Commission of Public Land State Trust Fund Loan Program

· Sign contract with builder

· Start creating a list of questions at the September meeting to ask builder at October meeting

Next Meeting Date:  9/3/20 at 10:00 a.m.

Adjournment: 11:20 am