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1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a. Press the # button to enter meeting as a participant.

2. Web site: https://bluejeans.com/46103182019/webrtc

1:00: Call to Order

1:02: Approval of previous meeting minutes: August 5, 2021

1:05: Reports:

· Feedback from City of Madison on Letters of Intent – D. Haug

· Site updates – D. Haug

· Property tax information from City Assessor – K. Goeden

· BCPL loan status – K. Goeden

· DAT meeting updates? – D. Flanigan

1:10: Discussion:

· Site selection, are we ready to make an offer?

· Review revised bubble diagram with Keller

· Project plans, cost and new budget

Topics tabled for Future Meetings:

· Need to have an industrial ceiling vs closed ceiling aesthetic discussion

o Does not save money to leave open. Open or closed involves different building issues.

· Discuss individual offices vs. shared space. Survey staff in October, providing options Keller presented at 8/5/21 meeting. Goal is to have maximum flexibility of space use now and in the future. Any changes? Report to Keller. (Oct meeting)

· Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building

· Schedule Admin and Delivery meetings to discuss shared spaces

CONSENSUS (includes newly added consensus points as of 10/28/20)

· Flexibility

· Hybrid of remote and on site - not 100% either way for most staff.

· Design for job needs and requirements not staff member.

· Collaboration and/or individual work can be done at home or onsite as appropriate.

· Set schedules so everyone is accessible no matter where they are working.

· Need to maintain in-person relationships (work and personal).

· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

· Staff will maintain their individual offices, but offices will be more equitably sized.

· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

2:55: Homework for Next Meeting:

· Discuss next steps regarding sites and whether to make an offer

· BCPL loan application to SCLS Board?

Next Meeting Date: 09/02/21 at 10:00 a.m.

3:00: Adjournment

Parking Lot:

· Create staff workgroup to help select interior furnishings

Members:

Corey Baumann SCLS Delivery Services Coordinator

Nan Brien SCLS Board Trustee

Kerrie Goeden SCLS HR & Finance Coordinator

Mark Ibach SCLS Consulting Services Coordinator

Jesse Stewart SCLS Fleet Manager

Vicki Teal SCLS Technology Services Coordinator

Kristi Williams SCLS Board Trustee

Martha Van Pelt SCLS Director