Building Needs Assessment Work Group Agenda
September 2, 2021 10:00 a.m. – 12:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room; masks required
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download software, they can choose to bypass this (join via browser).
10:00: Call to Order
10:02: Approval of previous meeting minutes: August 12, 2021
10:05: Reports:
· Feedback from City of Madison on LOIs – D. Haug
· BCPL loan status – K. Goeden
· Alder Jael Currie meeting – N. Brien
· DAT meeting highlights – D. Flanigan and K. Goeden
10:30: Discussion:
· Bubble diagram and site plan changes:
o City of Madison feedback
§ Centennial tree
§ Water main and easement
§ Fire lane and sidewalk access on north side of building
§ MUFN fiber – who is bringing this in?
o SCLS staff feedback
§ Offices
§ Flex meeting space
§ Delivery concerns
· Drive through garage
· Garage next to sorting floor
· Location of loading docks
· Location of delivery parking lot
· Timeline for project
o Meet Alder Currie
o Introduction to neighbors (Vogel, anyone else?)
o Notice of and application for CUP
o Land use application form
o Revised site plans and floor plans
o Plan Commission meeting
· Next steps regarding making an offer on Graham Place site – are we ready?
Topics tabled for future meetings:
· Project plans, cost and new budget
· Need to have an industrial ceiling vs closed ceiling aesthetic discussion
o Does not save money to leave open. Open or closed involves different building issues.
· Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building
· Schedule Admin and Delivery meetings to discuss shared spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
11:45: Homework for Next Meeting:
· Discuss next steps regarding sites and whether to make an offer
Next Meeting New Schedule: 9/16/2021 at 1:00-3:00 p.m.
12:00: Adjournment
Parking Lot:
· Create staff workgroup to help select interior furnishings
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director