Building Needs Assessment Work Group Agenda

September 16, 2021 1:00 p.m. – 3:00 p.m.

Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room; masks required

Or Virtual Via BlueJeans

 

Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group

Login information

1.      Phone: 1-866-226-4650 and use access code: 461-0318-2019.

a.      Press the # button to enter meeting as a participant.

2.      Web site: https://bluejeans.com/46103182019/webrtc

1:00:    Call to Order

 

1:02:    Approval of previous meeting minutes:  September 2, 2021

 

1:05:    Reports:

·         Meeting with Alder Currie – K. Goeden and M. Van Pelt

·         Property tax information from City Assessor – K. Goeden

·         BCPL loan status – K. Goeden

·         Assessment of the health of the centennial tree – M. Van Pelt

·         MUFN update – V. Teal Lovely

·         Neighbor introductions – K. Goeden

·         Easement, maintenance requirements and parcel updates – D. Flanigan

 

1:10:    Discussion:

·         Review revised bubble diagram and site plan with Keller

·         Next steps with Graham Place site

 

Topics tabled for Future Meetings:

·         Project plans, cost and new budget (October)

·         Need to have an industrial ceiling vs closed ceiling aesthetic discussion

o   Does not save money to leave open.  Open or closed involves different building issues.

·         Start discussions with D. Haeffner, Rebekah, D. Flanigan, R. Lindstrum, M. Ibach regarding D. Haeffner’s level of involvement in interior design of new building

·         Schedule Admin and Delivery meetings to discuss shared spaces

 

CONSENSUS (includes newly added consensus points as of 10/28/20) 

·         Flexibility

·         Hybrid of remote and on site - not 100% either way for most staff.

·         Design for job needs and requirements not staff member.

·         Collaboration and/or individual work can be done at home or onsite as appropriate.

·         Set schedules so everyone is accessible no matter where they are working.

·         Need to maintain in-person relationships (work and personal).

·         The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.

·         Staff will maintain their individual offices, but offices will be more equitably sized.

·         Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.

·         Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.

 

2:55:    Homework for Next Meeting: 

·         Discuss next steps regarding sites and whether to make an offer

·         BCPL loan application to SCLS Board?

 

Next Meeting Date:  09/02/21 at 10:00 a.m.

 

3:00:    Adjournment

 

Parking Lot:

·         Create staff workgroup to help select interior furnishings

 

Members:

Corey Baumann          SCLS Delivery Services Coordinator

Nan Brien                    SCLS Board Trustee

Kerrie Goeden             SCLS HR & Finance Coordinator

Mark Ibach                  SCLS Consulting Services Coordinator

Jesse Stewart              SCLS Fleet Manager

Vicki Teal                     SCLS Technology Services Coordinator                                  

Kristi Williams             SCLS Board Trustee

Martha Van Pelt          SCLS Director