Building Needs Assessment Work Group Agenda
November 4, 2021 10:00 a.m. – 12:00 p.m.
Hybrid Meeting in person at 4610 S. Biltmore Lane, Chester Room; masks required
Or Virtual Via BlueJeans
Meeting Documents: https://www.scls.info/committees/building-needs-assessment-work-group
1. Phone: 1-866-226-4650 and use access code: 461-0318-2019.
a. Press the # button to enter meeting as a participant.
2. Web site: https://bluejeans.com/46103182019/webrtc
a. There is no password for participants.
b. If a participant is asked to download software, they can choose to bypass this (join via browser).
10:00: Call to Order
10:02: Approval of previous meeting minutes: October 21, 2021
10:05: Reports:
· MUFN Questions Update – V. Teal Lovely
· Collaborative Space Team Update – D. Haeffner
· Design Team Meeting Dates – D. Haeffner
· Land: Submit Resolution by Nov 9th (Prep) – D. Flanigan
· Civil: Progress on Soil Borings / Engineering (estimated dates) – D. Flanigan
· Keller Architectural and CM agreement – D. Flanigan
· Submission date for Conditional Use & CSM – D. Flanigan
10:30: Discussion:
· Review Preliminary Plans – In Person
· Review Interior Design
· Material selections (no color yet)
· Review Updated Budget based on plans
· Civil Approvals
o CMS
o Survey
o Phase 1 ESA
o Soil Borings
Topics tabled for future meetings:
· Dane County Historical Society looking for space.
· Need to have an industrial ceiling vs closed ceiling aesthetic discussion
o Does not save money to leave open. Open or closed involves different building issues.
· Schedule Admin and Delivery meetings to discuss shared HR and filing spaces
CONSENSUS (includes newly added consensus points as of 10/28/20)
· Flexibility
· Hybrid of remote and on site - not 100% either way for most staff.
· Design for job needs and requirements not staff member.
· Collaboration and/or individual work can be done at home or onsite as appropriate.
· Set schedules so everyone is accessible no matter where they are working.
· Need to maintain in-person relationships (work and personal).
· The “team” at SCLS is 50+ people with several smaller teams; admin, delivery, tech, ILS and consultants.
· Staff will maintain their individual offices, but offices will be more equitably sized.
· Collaborative space will be added (labs, shared soft spaces) and other common spaces such as the work room, deliverables room and meeting room sizes will be reduced to accommodate the new spaces.
· Staff will be allowed to work remotely and/or in the office as their positions and duties allow with the understanding that there will be times all staff are required to report in person in order to facilitate and maintain staff working relationships.
11:45: Homework for Next Meeting:
· Start collaborative space team work
Next Meeting: 11/18/2021 at 1:00-3:00 p.m.
12:00: Adjournment
Parking Lot:
· Create staff workgroup to help select interior furnishings
· Notify Michelle Drea at the City of Madison Assessor’s office when we purchase a site. mdrea@cityofmadison.com
Members:
Corey Baumann SCLS Delivery Services Coordinator
Nan Brien SCLS Board Trustee
Kerrie Goeden SCLS HR & Finance Coordinator
Mark Ibach SCLS Consulting Services Coordinator
Jesse Stewart SCLS Fleet Manager
Vicki Teal SCLS Technology Services Coordinator
Kristi Williams SCLS Board Trustee
Martha Van Pelt SCLS
Director