Collection Maintenance Subcommittee Minutes

March 13, 2024, at 9:30 am

Phone/video conference

Action Items:

None

Present: Molly Warren (MAD), Tina Marie Maes (MAD), Sarah Hartman (MID), Laura Schmiedicke (MRO), Amy Lawrence (MCF), Theresa Skov (VER), Kate Hull (SUN), Kathy Baker (MFD), Eric Crow (MTH)

Absent: Alison Wirth (STP), Sarah Bukrey (STO), Nancy Kessenich (WAU)
Excused: Amanda Payne (POR), Keri Van Gorden (MAD)
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Amy Gannaway, Kayla Linke

1. Call to Order at 9:32 am

a. Introduction of guests/visitors

i. None.

b. Changes/Additions to the Agenda

i. None.

c. Requests to address the Committee

i. None.

2. Approval of previous meeting minutes: January 10, 2024

a. Motion: T. Skov moved approval of the January meeting minutes.  E. Crow seconded.

b. Discussion: none.

c. Vote: motion carried.

3. Action Items

a. None

4. Discussion

a. Updates from previous meeting

i. None

b. Linking Manual updates for Teaching Company sets

i. Discussion: The language in the manual needs to be clarified for Teaching Company (DVD) sets.  In the past, we used to have library split these sets if there were existing matches in the system. We have moved forward with circulating DVD sets together even if there are existing matches. K. Linke will make this change in the manual. 

c. AI-generated materials

i. Discussion: This came up recently and we wanted to bring it to the attention of the group.  AI-generated text materials are starting to appear.  MAD sent in a magazine new to LINKcat for K. Linke to enter into the catalog and set up the subscription records.  They purchased this title through Ebsco (https://www.bipocgirls.com/).  When K. Linke was setting up the record, it didn’t have the criteria required for Serials (clear enumeration).  K. Linke investigated further and the website had a lot of placeholder text.  MAD is disputing this subscription purchase with Ebsco.  The content is not what anyone would be looking for in a magazine (numerous typos, inconsistent logo/branding, no real articles, etc.)  MAD had a professional journalist on their staff take a look and said there were many violations.  They canceled the subscription and deleted the record from the catalog.  They want libraries to be aware of this in the future.    

d. Update on ILS Evaluation

i. SirsiDynix demos: May 8-9 (Technical Services: Wed., May 8)

ii. Polaris demos: May 29-30 (Technical Services: Thurs., May 30)

1. Discussion: The SirsiDynix demo conflicts with the May CMS meeting.  The group was OK with canceling the May meeting.  The demos are open to all staff and can be attended in person or virtually.  We will be doing a registration towards the end of the month.  ILS Staff is working on checklists right now with the topic workgroups.  The checklists will be sent to the vendor so they can shape their presentations around them.  A. Gannaway, V. Teal Lovely, and H. Oliversen are going to PLA and have scheduled meetings with vendors to discuss the expectations for the demos. 

e. Meeting format (virtual vs. in-person)

i. Discussion: The group prefers virtual meetings. 

f. Other Bibliovation questions and discussion

i. Discussion: none.

5. Plan for the Next meeting:  July 10, 2024, at 9:30 am via phone/video conference

6. Adjournment at 10:01 am

For more information about the Collection Maintenance Subcommittee, contact Amy Gannaway.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Collection Maintenance Subcommittee/Minutes/03-2024