Delivery Committee Minutes

February 11, 2021 10:00 am

Virtual Meeting via BlueJeans

 

Action Items: None


Present: Corey Baumann (SCLS Delivery Services Coordinator & Committee Chair), Renee Daley (ROM), Jen Foster (FCH), Mark Penner (MAD), Eric Norton (MCM), Holly Lague (NGL), Jodi Bailey (for Whitney Parrillo (RAN)), Janet Schroeder (STP), Leah Fritsche (DEE), and Todd Cox (DCL)

Absent:  Doug Smith (HAW)  

Excused:  Emily Judd (SKC)

Recorder: Corey Baumann

SCLS staff present: Martha Van Pelt – SCLS Director, Brinnan Shaffer (Delivery Operations Manager), Vicki Teal Lovely (ILS-Tech Coordinator)

 

1.      Call to order time 10:00am

a.      Introduction of guests/visitors

                                                              i.      No guests

b.      Changes/Additions to the Agenda

                                                              i.      Changes: None

                                                             ii.      Additions:  None

c.       Requests to address the Committee

 

2.      Approval of previous meeting minutes:  

a.      Minutes for October 8 meeting were approved.

                                                              i.      Motion:  Mark Penner

                                                             ii.      Seconded: Leah Fritsche

                                                           iii.      Voice vote approved

 

3.      Action items :  None

 

4.      Discussion items:

a.      Delivery Update:

                                                              i.      Volume:  Corey reported that volume remains between 2/3 and 80% restored from March, 2020.  Volume had trended upward leading in to the holidays at about 2-3% per week.  We will look to see how we do after volume stabilizes from the weather and holiday interruptions.

                                                             ii.      Work behaviors:  Things are going well.  Staff is observing good habits consistently.  Infrequently, we have had the occasion to encounter library staff and patrons at specific locations where mask use is not enforced.  SCLS has worked with them to communicate alternate plans for the exchange if necessary.

1.      Corey expressed his concern that there are conflicting observations and that may lead to complacency:  mask orders are expiring or being struck down, virus variants are expanding, vaccines are being administered, and case counts are declining.  He is concerned about letting our guard down too early both at Delivery and at libraries.  Delivery will continue to observe mask use at the current level (in-house and outside the trucks at library stops) into the foreseeable future.  We are hoping that libraries will follow suit.

                                                           iii.      Marathon County:  Martha Van Pelt shared that the Marathon County Library Board had voted 4-3 to recommend leaving Wisconsin Valley for SCLS.  There will be a public hearing scheduled prior to a final vote by the entire Marathon County Board of Supervisors.  Our last date to make the change for 2022 would be June 30.

b.      Automated Material Handling (Delivery Sorter)

                                                              i.      Corey shared that a new evaluation for installing a sorting system at Delivery is proceeding with the long-term plan of RFID tagging of system-shared materials.  This evaluation is to take place with the knowledge that it has not been justified in the past (perhaps about 10 years ago)

                                                             ii.      In that evaluation, it was determined that an identifiable cost benefit could not be achieved enough to justify the 6-figure cost.  That remains true by all accounts today.

1.      Improvements would be viewed in accuracy of our sorting

2.      Safety, in the form of possible reduced lifts and/or repetitive lifting could be observed.

3.      Modest efficiencies may occur, but similar numbers of staff members are needed to run the equipment.  Also, considerations have to be made for maintenance, down time, and limited capacity of the throughput.

                                                           iii.      The true benefit would come from efficiencies gained at libraries.

1.      Checking in entire baskets

2.      Considerably less reliance on Post-its (time and expense)

                                                           iv.      Vicki described the creation of a joint work group with members from this Delivery committee and the ILS committee.  Those members would proceed to dig deeper to help quantify the goals of a sorting system and whether we can justify such a purchase.  We will solicit members for participation in the next month or so.

                                                             v.      For libraries:  Jen said that FCH could save a lot of time without the Post-its.  Renee mentioned that the delivery at ROM is small and in talking with ACL, they didn’t think there would be much of a time savings because it only takes one person 2 hours to manage the incoming and outgoing.

c.       Martha Van Pelt reviewed the PowerPoint for annual committee member orientation.

 

5.      Reports (for Committees only)

a.      No Reports

 

6.      Items from clusters (for Committees only)

a.      No Items from clusters

 

7.      Plan for next meeting:

 

8.      Adjournment:  11:15am

 

9.      For more information about the Delivery Committee, contact Corey Baumann cbaumann@sclsdelivery.info  or 608-266-4695

 

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Delivery Committee/Minutes/02-11-2021