Delivery Committee Minutes

April 8, 2021 10:00 am

Virtual Meeting via BlueJeans

 

Action Items: None


Present: Corey Baumann (SCLS Delivery Services Coordinator & Committee Chair), Renee Daley (ROM), Jen Foster (FCH), Mark Penner (MAD), Eric Norton (MCM), Jodi Bailey (POY), Holly Lague (NGL), Janet Schroeder (STP), Leah Fritsche (DEE), Emily Judd (SKC), and Todd Cox (DCL)

Absent:  Doug Smith (HAW)  

Excused:  

Recorder: Corey Baumann

SCLS staff present: Martha Van Pelt – SCLS Director, Brinnan Shaffer (Delivery Operations Manager), Vicki Teal Lovely (ILS-Tech Coordinator)

 

1.      Call to order time 10:00am

a.      Introduction of guests/visitors

                                                              i.      No guests

b.      Changes/Additions to the Agenda

                                                              i.      Changes: An item was moved from the Discussion category to Action Items “Recommending members of Delivery Workflows Work Group”

                                                             ii.      Additions:  None

c.       Requests to address the Committee

 

2.      Approval of previous meeting minutes:  

a.      Minutes for October 8 meeting were approved.

                                                              i.      Motion:  Mark Penner

                                                             ii.      Seconded: Leah Fritsche

                                                           iii.      Voice vote approved

 

3.      Action items : 

a.      Recommending members of the Delivery Workflows Work Group

                                                              i.      Vicki Teal Lovely discussed the document shared with members on volunteers for the work group membership

                                                            ii.      The group will work over the course of the next year on issues related to RFID and a Delivery-housed material handling sorter.  Specifically, the impacts on efficiency, accuracy, and safety on both sides of the delivery process:  at the delivery facility and at library locations.

                                                          iii.      Motion to approve the list: Eric Norton;  Second: Leah Fritsche

                                                          iv.      The Delivery Committee subsequently voted in favor of recommending the list to the Administrative Council unanimously.



 

4.      Discussion items:

a.      Delivery Update:

                                                              i.      Volume:  Volume has held steady for the last 4-5 weeks post-holiday.

                                                             ii.      Quarantine:  With the steady volume and recent reports of material surfaces not being a significant source of COVID infections, SCLS has made the decision to begin the process of eliminating the on-site quarantine of incoming materials.  This only affects in-house operations and allows libraries to continue to make their own decision on quarantine length.

                                                           iii.      Approximately 80% of all volume going to libraries will not be held in quarantine at library locations upon receiving delivery. 

                                                           iv.      Metro Madison routes (Including Middleton and Monona) would shift back to morning delivery runs with early week “twice-daily” stops. 

                                                             v.      All incoming delivery would be off-loaded and sorted upon return to ZZZ rather than palletized and staged for the next day.

                                                           vi.      Staff needs to be scheduled for the new pattern of sorting.  Delivery managers will be meeting on April 14 to plan the implementation schedule and finalize details.  Information on the new delivery schedule and those libraries that are principally impacted will be given a lengthy advance notice to prepare.

                                                         vii.      Saturday service will remain in suspension due to 80% of the volume restored since last March.  With volumes steady and the reduced budget for staff in 2021, SCLS will carefully monitor any changes before re-implementing Saturday.

b.      Marathon County:  Eric Norton asked about how any changes coincides with decisions regarding Marathon County

                                                              i.      Marty Van Pelt updated how Marathon County is up against a tight timeline for approving the move to SCLS.  While still appearing to be on track, it may take longer than the mid-year deadline to have in place for a January 1, 2022 “go live” start-up.

 

5.      Reports (for Committees only)

a.      No Reports

 

6.      Items from clusters (for Committees only)

a.      No Items from clusters

 

7.      Plan for next meeting:

a.      Corey reported that the next meeting will take place on Wednesday, June 9 at 10:00am.  This moves the meeting forward by one day to accommodate a conflict with the typical schedule.

 

8.      Adjournment:  10:35am

 

9.      For more information about the Delivery Committee, contact Corey Baumann cbaumann@sclsdelivery.info  or 608-266-4695

 

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Delivery Committee/Minutes/04-08-2021