ILS Evaluation Lead Workgroup Minutes

March 5, 2025, 11:30 am

Zoom

Action Items:

None

Present: Debbie Bird (POR), Eddie Glade (STP), Emily Whitmore (SGR), Phil Hansen (FCH), Theresa Skov (VER), Nate Snortum (DCL), Margie Navarre Saaf (MAD), Molly Warren (MAD), Tom Campbell (MAD)

Excused: None

Absent: Nicole Menzel (ROM), Suzann Holland (MRO), Heidi Cox (MCF)

Recorder: Michelle Karls (SCLS)

SCLS Staff Present: Vicki Teal Lovely, Amy Gannaway, Heidi Oliversen

1. Call to Order at 11:34 am

a. Introduction of guests/visitors

i. None.

b. Changes/Additions to the Agenda

i. None.

2. Approval of previous meeting minutes: February 5, 2025

a. Discussion: T. Skov moved approval of the February meeting minutes.  T. Campbell seconded.

b. Motion: none.

c. Vote: motion carried.

3. Action Items

a. None.

4. Discussion

a. Updates from previous meeting

i. Discussion: n/a

b. Cost assessment

i. Discussion: V. Teal Lovely reviewed the cost document.  The group members needed to fill out the confidentiality form to receive this document.  We ask that is remain confidential at this point in the process.  We are confident that both vendors will cost no more than our current vendor after comparing what is bundled in the contracts.  This is assuming we would use the Discovery Layer provided with the vendor.  This does not include the Discovery Layers from Bibliocommons or Aspen. 

c. ILS recommendation

i. Discussion:  A. Gannaway drafted a recommendation based on feedback from the February meeting.  She reviewed the draft of the recommendation which begins with some background information.  There is a summary of the topic workgroups recommendations. The recommendation from the Lead Workgroup is to migrate to SirsiDynix SymphonyWeb/BlueCloud in 2026.  E. Glade asked how the Enterprise Discovery Layer from SirsiDynix compared with Aspen.  A. Gannaway reported they were the top two choices of the Discovery Layer workgroup.  Our plan is to get the recommendation and associated documents out to the directors before the March 20 All Directors meeting by email or on a password protected section of our website.  We will emphasize to directors that this information is confidential.  A. Gannaway will prepare the documents for the directors. 

d. Prepare for March All Directors meeting

i. Discussion: T. Skov, M. Navarre Saaf, and E. Whitmore will give the presentation at the March All Directors meeting.  We will review the workgroup reports.  A. Gannaway, H. Oliversen, and V. Teal Lovely can talk about technical side, cost, and present a rough timeline.  The vote will take place at the May All Directors meeting.  We will create an online form so people can submit questions before the vote in May.  Anyone can attend the March meeting who would like to see the presentation.    

5. Plan for the Next meeting:  April 2, 2025, at 11:30 am via Zoom

a. We will leave this scheduled but aren’t sure if we will need to have a meeting before the May vote.

6. Adjournment at 12:05 pm

For more information about the ILS Evaluation Lead Workgroup, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

ILS Evaluation Lead Workgroup/Minutes/03-2025