Collection Maintenance Subcommittee Agenda

March 12, 2025 at 9:30 am

Phone/video conference

Meeting Documents: https://www.scls.info/committees/collection-maintenance-subcommittee/2025-03-12

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1. Call to Order

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda

c. Requests to address the Committee

2. Approval of previous meeting minutes: January 8, 2025

3. Action Items

a. Change to Books Searching and Matching Policy

i. Serial publications (not magazines received in Serials module): Title, Year or Year Range, Volume.

1. Serial issued before 1995: Year and/or Volume in Title field; however, if [-1994] is in the Title field you may link your pre-1994 serial.

2. Serial issued 1995 or later: Year and/or Volume in Title field.

4. Discussion

a. Updates from previous meeting

i. Merging older annual serials records

ii. New Collection Code requests:

1. BAEA, BOOK/AUDIO-ENABLED AD (Audio-Enabled Books)

2. BAEJFI, BOOK/AUDIO-ENABLED JU FIC (Audio-Enabled Books Fiction)

3. BAEJNF, BOOK/AUDIO-ENABLED JU NFIC (Audio-Enabled Books Non-Fiction)

4. Approved by ILS Committee on 2/5/25, added to Bibliovation on 2/7/25.

iii. Change to Levels of Cataloging Policy

1. Add Streaming devices under PERM

2. Approved by ILS Committee on 2/5/25

iv. Deleting MARC records for OverDrive magazines

1. Completed 1/29/25

b. Gulf of Mexico / Denali Library of Congress heading changes

c. Meeting format (virtual vs. in person)

d. Update on ILS Evaluation

e. Other Bibliovation questions and discussion

5. Plan for Next meeting:  May 14, 2025 at 9:30 am via phone/video conference

6. Adjournment

For more information about the Collection Maintenance Subcommittee, contact Amy Gannaway.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Collection Maintenance Subcommittee/Agenda/03-2025