Interlibrary Loan Subcommittee Minutes

March 30, 2021 at 10 a.m.

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Present: Nancy Myers, MRO; Joan Wheeler, BAR; Cindy Stankey, SUN; Autumn Baumann, POR; Marylu Silka, ACL; Whitney Parillo, RAN; Kathy Wolkoff, MAD

Excused: Jenny Carr, MID

Recorder: Jean Anderson

SCLS staff present: Jean Anderson

1. Call to order time 10:02 a.m.

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda

i. None needed

c. Requests to address the Committee

i. None

2. Approval of previous meeting minutes: October 20, 2020

a. Changes or corrections

i. None

b. Approved by motion

i. Nancy Myers; seconded by C. Stankey; motion approved

3. Action items

a. None

4. Discussion items

a. OLL Update

i. MAD – Fully functional with a few caveats. One clerk retired last summer so are a bit short staffed as the position hasn’t been replaced yet. Staff can’t be in the workspace at the same time so need to rotate times in the building. Volume (both borrowing and lending) is hovering about half of what it is in normal times. Anticipate that the volume will grow as more libraries nationwide come back online and reopen.

ii. Library of Congress started accepting returns this month. They are still not lending materials yet. There are also some really big library systems and heavy lenders that aren’t doing ILL/OLL at all. This sometimes limits where we can get items from.

b. WISCAT Update

i. WISCAT doesn’t work well with ILLiad so there are some issues with it. Glad it’s an option for us but it can be a challenge to work with – not seamless.

ii. WISCAT renewal process was streamlined for 2021. No problems and it seemed to go okay

c. Proposed ILL28 IType

i. To circulate OLL items during the pandemic, MAD had to do some workaround things to circulate OLL items during the pandemic. They proposed a new IType to the Circulation Services Subcommittee: ILL28 is a 28 day loan ILL IType. It was approved at the Circulation Services Subcommittee and is now before the ILS Committee for approval at their next meeting. This new Itype will be an option for any SCLS libraries to use as part of their ILL workflow. It has identical parameters to the other two ILL Itypes except for the loan period.

ii. Default replacement price for ILL items is $999 – this can be changed by library staff.

d. OLL Statistics

i. Annual Report was “fun” this year because of what DPI asked for this year. Statistics were being asked for in a different way than what DPI was looking for in the past with the Annual Report.

ii. Wondering if there are specific types of lending statistics that you want to have that only MAD can generate? Some may be able to be derived from Bibliovation. Are there other reports or statistics that libraries need/want from Kathy? If so, let Kathy know. Statistics from Kathy would be from ILLiad.

iii. ILLiad numbers from Kathy – request numbers vs filled.

iv. WISCAT numbers – we get from DPI but they don’t necessarily look the same as the numbers that Kathy gets

e. ILL/OLL Contact List Update

i. Jean and Kathy created a form to collect contact list updates. Jean will be contacting libraries who didn’t respond or that we have questions for. This will be an annual occurrence usually in December or January of each year.

f. Rio and Marshfield joining LINKcat

i. Rio’s go live date is June 1, 2021. Migrating all of their data.

ii. MFD tentative date is September 13, 2021 – migrating all of their data

1. Let Heidi O. know of any tasks related to ILL/OLL because they loan/borrow on their own

g. ILL/OLL Basics webinar scheduled for June 18 at 10 a.m. Registration is open.

h. COVID-19 – how are things going?

i. Committee members shared what’s going on in their libraries

5. Plan for next meeting: October 26, 2021 via GoToMeeting

6. Adjournment: 11 a.m.

For more information about the ILL Subcommittee, contact Jean Anderson.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

ILL/Minutes/03-2021