Interlibrary Loan Subcommittee Notes

November 2, 2021 at 10 a.m.

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Present: Nancy Myers, MRO; Diane Casselberry, STP; Joan Wheeler, BAR; Marylu Silka, ACL; Natalie Kruse, MFD; Kathy Wolkoff, MAD; Emily Wilcox, MAD; Cindy Stankey; SUN

Recorder: Jean Anderson

SCLS staff present: Jean Anderson, Heidi Oliversen

1. Call to order time at 10:04 a.m.

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda - none

2. Approval of previous meeting minutes: March 30, 2021

a. Approved by motion – Joan Wheeler moved, Kathy Wolkoff second; all approved

3. Action items

a. Meeting format going forward – Hybrid or Online

i. Discussion: Meet online – saving time, convenient, reluctantly say that online is okay. Online best for most libraries with acknowledgement that hybrid/in person is missed.

ii. Decision: Meet online for 2022, revisit the decision each year, and when possible plan for special in person training or meeting

4. Discussion items

a. MAD – OLL Update

i. Madison had a “fun” summer. A long term page retired in June and another staff member on leave since August. Emily and Kathy were a bit short staffed. Mary Fandrich, former OLL staff member, stepped in to help and they’ve been excused from most of their desk time. A new clerk, Amanda, started this week and hoping Leo will be back from leave soon.

ii. Snapshot of numbers for the last three Octobers (2019 – 2021). Not back up to where we were pre-pandemic. Doing about 2/3 of 2019 borrowing requests and about half of the lending requests. Statewide Ill Coordinators meeting last week some systems are reporting a lot of vacancies and some libraries have resumed borrowing things via OLL.

iii. Pandemic adjustment that was going to be temporary but now will be permanent. Made the decision to give longer circulation times due to pandemic and quarantine. Switched to circulating items for 4 weeks and discouraging renewals. Still have to respect and pay attention to the due date from the lending library but they have found this change allowed them to streamline their process to give longer loan period and discourage renewals. MAD was worried that patrons would ask about renewals but found that it hasn’t happened. There is a new iType available to any Bibliovation library.

1. ILL 28 day iType created. Libraries can assign those to their records instead of ILL 7 or 14. If you charge overdue fines, you need to add/submit a form requesting the overdue fines to circulations using that item type. Heidi sent out an email earlier this year – system is using default overdue.

2. From Heidi Oliversen’s email to LINK-Directors on 8/13/2021:

a. In April 2021, the ILS Committee approved the addition of the ILL28 item type. The item type is available for use by any library and has the same parameters as the other two other ILL item types, except for a 28 day loan period.

b. However, if your library wants to use this item type and you want to charge overdue fines, you need to submit a Circulation Issuing Rule change request form.

iv. Look for the year end updates coming out soon to update contact information and preferences

b. Middleton & Marshfield Updates

i. Middleton contacted Madison and SCLS about switching to having MAD OLL do their borrowing

1. This will change starting January of 2022

ii. Marshfield Update

1. Continuing to do their own borrowing as STP did after their migration to LINKcat

2. According to Natalie, all is going well so far

3. OCLC issues with FirstSearch

c. WISCAT Reminder

i. Reminder will go out in early December

1. SCLS will pay the fee directly to DPI and then invoice the appropriate libraries for the $200 fee

2. Contact Kathy Wolkoff at Madison is you have questions about WISCAT or need statistics

5. Plan for next meeting: March 29, 2022 at 10 a.m.

6. Adjournment: 10:35 a.m.

For more information about the ILL Subcommittee, contact Jean Anderson.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

ILL/Minutes/11-2021