ILS Committee Minutes

February 1, 2023

10:00 am

SCLS Headquarters

4610 S. Biltmore Lane, Madison WI 53718

Hybrid Meeting = in person and using virtual Zoom option

 

Action Items:
The IC recommends that the vote for the Local Holds / Items policy decision be made by a vote of Cluster reps at an ILS Committee meeting.

Present: Erin Foley, ACL (1), Lindsey Ganz (COL) (2), Suzann Holland, MRO (3), Eddie Glade, PCPL (4), Lauren White (5), Katherine Elchert, MCM (6), Kate Hull, SUN (7), Phil Hansen, FCH (8), Nate Snortum, DCL (9, 10), Margie Navarre Saaf, Molly Warren, Susan Lee, MAD (11 -13)
Absent: None
Excused: None
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Vicki Teal Lovely, Heidi Oliversen, Amy Gannaway, Martha Van Pelt

 

1.      Call to Order at 10:01 am

a.      Introduction of guests/visitors

                                                              i.      T. Maes from MAD is attending today to answer any questions about changes to the 2024 Cataloging Agreement draft. 

b.      Changes/Additions to the Agenda

                                                              i.      None.

c.       Requests to address the Committee

                                                              i.      None.

 

2.      Approval of previous meeting minutes: December 7, 2022

a.      Motion: P. Hansen moved approval of the December meeting minutes.  M. Warren seconded.

b.      Discussion: none.

c.       Vote: motion carried.

 

3.      Action Items

a.      Vote to approve that Local Holds / Items policy decision be made by a vote of Cluster reps at an ILS Committee meeting (representative)

                                                              i.      Motion: M. Navarre Saaf moves that the vote for the Local Holds / Items policy decision be made by a vote of Cluster reps at an ILS Committee meeting.  N. Snortum seconded.

                                                             ii.      Discussion: SCLS reviewed the discussion from the December IC meeting and various cluster meeting discussion and recommends that this be a vote by cluster reps at the next ILS Meeting.

                                                           iii.      Vote: motion carried.  (None opposed)

 

4.      Reports

a.      ILS Report

                                                              i.      V. Teal Lovely reviewed the December 2022, 2022 Summary, and January 2023 ILS Reports.

b.      Circulation Services Subcommittee

                                                              i.      M. Navarre Saaf reviewed the minutes from the January meeting.  New request for Vinyl – WID is willing to move their CDs.  There are 114 items and the libraries are working on cleaning up materials.  This will potentially be a “go” and will be discussed at the March CSS Meeting. 

c.       Collection Maintenance Subcommittee

                                                              i.      A. Gannaway reviewed the minutes from the January meeting.

d.      Discovery Interface Subcommittee

                                                              i.      A. Gannaway reviewed the minutes from the January meeting.

e.      Local Holds Workgroup

                                                              i.      V. Teal Lovely reviewed the minutes from the December meeting (The January meeting was cancelled).  This group meets next week and will begin work on a proposal to submit to the ILS Committee.  The proposal will be reviewed at the March All Directors meeting.  At this time the goal is for the clusters to be ready to vote on this at the April IC Meeting. 

 

5.      Items from clusters for initial discussion

a.      None.

 

6.      Requests for New Service

a.      None.

7.      Discussion

a.      Introduce New Cluster Reps

                                                              i.      Discussion: New representatives for 2023 are Lindsey Ganz (COL) for Cluster 2 and Katherine Elchert (MCM) for Cluster 6.

b.      Cluster Rep Orientation

                                                              i.      Discussion: M. Van Pelt reviewed the IC representatives, the governance structure, and the cluster rep responsibilities.  We try to reach consensus and try to find best solution.  It is important for cluster reps to communicate with their cluster and bring their perspective on topics back to this group.      

c.       Review 2023 Calendar

                                                              i.      Discussion: The 2023 calendar has already been approved by this group.  V. Teal Lovely reviewed the calendar with the group.

d.      2024 Draft Cataloging Agreement

                                                              i.      Discussion:  This is a change to the IC timeline.  We are reviewing it earlier so we have more time for the Madison and SCLS boards to approve it.  We will vote on this at the April IC meeting.  S. Lee reported that the changes that were made are mainly for clarification purposes so that it agrees with current MPL cataloging procedures.  SCLS will be taking over reporting the cataloging numbers, which was something that MPL did previously.  S. Lee said they are not planning on any change to the cost of cataloging.  This has stayed stable for a number of years and all factors have remained the same in recent years.    

8.      Plan for Next meeting:  April 5, 2023 at 10 am, SCLS Headquarters/video conference

a.      Discussion: Review service priorities for May All Directors

b.      Discussion: Preliminary 2024 ILS budget proposal

c.       Action: Approve 2024 Cataloging Agreement

d.      Vote on Local Holds Policy

 

9.      Adjournment at 10:58 am.

 

 

For more information about the ILS Committee, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

 

ILS Committee/Minutes/02-2023