ILS Committee Meeting Minutes

June 7, 2023

10:00 am

Virtual

 

Action Items:

The IC approved the final 2024 budget proposal.

The IC sunsetted the Local Holds Workgroup.

The IC approved adding the following new Collection and Shelving Location codes; CAA, CASSETTES AD (Books on Cassette), BKJNFGNSP​, BOOKS JU NFIC GRAPHIC NOVEL SPANISH (Español/Spanish Graphic Novels, Non-Fiction), PBJFIBBSP, PICTURE BOOKS JU FIC BOARD BOOKS SPANISH (Español/Spanish Board Books), PBJFISP, PICTURE BOOKS JU FIC SPANISH (Español/Spanish Picture Books), SAND, Sanderson Room (Shelving Location).

The IC approved deleting the following Collection Codes; ELRV (Electronic Resource Video), DAPAID (Digital Audio Players (SCID)), CAAFI (Books on Cassette, Fiction), CAAMS (Music Cassettes), CAANF (Books on Cassette, Non-Fiction).

 

Present: Erin Foley, ACL (1), Debbie Bird (POR) (2), Eddie Glade, PCPL (4), Lauren White (5), Katherine Elchert, MCM (6), Kate Hull, SUN (7), Phil Hansen, FCH (8), Nate Snortum, DCL (9, 10), Margie Navarre Saaf, Molly Warren, MAD (11 -13)

Absent: Suzann Holland, MRO (3), Susan Lee, MAD (11 -13)

Excused: None

Recorder: Michelle Karls (SCLS)

SCLS Staff Present: Vicki Teal Lovely, Amy Gannaway, Heidi Oliversen, Martha Van Pelt

 

1.      Call to Order at 10:04 am

a.      Introduction of guests/visitors

                                                  i.      None.

b.      Changes/Additions to the Agenda

                                                  i.      V. Teal Lovely added “ALA and Marketplace Update” under Discussion 4a.

c.       Requests to address the Committee

                                                  i.      None.

 

2.      Approval of previous meeting minutes: April 5, 2023

a.      Motion:  M. Warren moved approval of the April meeting minutes.  D. Bird seconded.

b.      Discussion: none.

c.       Vote: motion carried.

 

3.      Action Items

a.      Approve final 2024 ILS budget proposal

                                                  i.      Motion: P. Hansen moved approval of the final 2024 budget proposal.  L. White seconded.

                                                 ii.      Vote: motion carried.

b.      Sunset Local Holds Work Group

                                                  i.      Motion: L. White moved to sunset the Local Holds Workgroup.  E. Glade seconded.

                                                 ii.      Discussion: V. Teal Lovely reviewed the Local Holds section of the May ILS report. 

                                               iii.      Vote: motion carried.

c.       The CMS recommends creating the following new Collection and Shelving Location Codes:

                                                  i.      CAA, CASSETTES AD (Books on Cassette)

                                                 ii.      BKJNFGNSP​, BOOKS JU NFIC GRAPHIC NOVEL SPANISH (Español/Spanish Graphic Novels, Non-Fiction)

                                               iii.      PBJFIBBSP, PICTURE BOOKS JU FIC BOARD BOOKS SPANISH (Español/Spanish Board Books)

                                               iv.      PBJFISP, PICTURE BOOKS JU FIC SPANISH (Español/Spanish Picture Books)

                                                 v.      SAND, Sanderson Room (Shelving Location)

1.      Motion: This motion came from the Collection Maintenance Subcommittee.

2.      Discussion: V. Teal Lovely reviewed the requests for new Collection Codes and Shelving Location. 

3.      Vote: motion carried.

d.      The CMS recommends deleting the following low use Collection Codes:

                                                  i.      ELRV (Electronic Resource Video)

                                                 ii.      DAPAID (Digital Audio Players (SCID))

                                               iii.      CAAFI (Books on Cassette, Fiction)

                                               iv.      CAAMS (Music Cassettes)

                                                 v.      CAANF (Books on Cassette, Non-Fiction)

1.      Motion:  This motion came from the Collection Maintenance Subcommittee.

2.      Discussion: V. Teal Lovely reviewed the Collection Codes to be deleted. 

3.      Vote: motion carried.

4.      Reports

a.      ILS Report

                                                                                i.      V. Teal Lovely reviewed the April and May ILS Reports.

b.      Circulation Services Subcommittee

                                                                                i.      H. Oliversen reviewed the May meeting minutes.

c.       Collection Maintenance Subcommittee

                                                                                i.      A. Gannaway reviewed the May meeting minutes.

d.      Discovery Interface Subcommittee

                                                                                i.      A. Gannaway reviewed the May meeting minutes.

e.      Local Holds Workgroup

                                                                                i.      Did not meet in April and May.  This group has been sunsetted.

5.      Items from clusters for initial discussion

a.      None.

 

6.      Requests for New Service

a.      None.

7.      Discussion

a.      ALA and marketplace update

                                                  i.      Discussion: V. Teal Lovely talked about marketplace evaluation discussion scheduled for our August meeting.  This is the time to look at different products or different vendors, etc. for possible further exploration in the next year.  ALA is in Chicago this year so it’s a good time to go to exhibits and meet with the vendors.  ILS Staff are making a list of vendors to meet with (current and new ones).  Solus has a new version of the mobile app and we encourage people to go and get a preview.  ByWater Solutions (primary support vendor for Koha ILS which Bibliovation is founded on) has a new Discovery Layer called Aspen.  We will be meeting with them to view it.  We will discuss the Information gathered at the August meeting and decide if there is anything we want to do a deep dive on.   

8.      Plan for Next meeting:  August 2, 2023 at 10 am via phone/video conference

a.      Discussion: Plan for fall ILS Users’ Summit

b.      Discussion: Bibliovation Development Plan

c.       Discussion: Review marketplace reports for ILS software and peripheral software (committee members will report on new features and services found in the marketplace)

 

9.      Adjournment at 10:47 am.

 

 

For more information about the ILS Committee, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

 

ILS Committee/Minutes/06-2023