ILS Committee Minutes
February 7, 2024, 10 am
1650 Pankratz Street
Madison, WI 53704
Hybrid Meeting = in person and using virtual Zoom option
Action Items:
The IC approved the CSS recommendation to add a new ITYPE Book, juvenile, Local Holds, 14 day [BKJLH14].
The IC approved the CSS recommendation to create a policy giving libraries a timeframe to resolve refunds.
The IC approved the membership of the ILS Evaluation Lead Workgroup.
Present: Erin Foley, ACL (1), Debbie Bird, POR (2), Suzann Holland, MRO (3), Lauren White, PDS (5), Katherine Elchert, MCM (6), Kate Hull, SUN (7), Phil Hansen, FCH (8), Nate Snortum, DCL (9, 10), Margie Navarre Saaf, Molly Warren, Tina Marie Maes, MAD (11 -13)
Absent: None
Excused: Eddie Glade, PCPL (4)
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Vicki Teal Lovely, Amy Gannaway, Martha Van Pelt
1. Call to Order at 10:02 am
a. Introduction of guests/visitors
i. T. Maes is replacing Susan Lee as an IC representative for MAD.
b. Changes/Additions to the Agenda
i. None.
c. Requests to address the Committee
i. None.
2. Approval of previous meeting minutes: December 6, 2023
a. Motion: D. Bird moved approval of the December meeting minutes. M. Warren seconded.
b. Discussion: none.
c. Vote: motion carried.
3. Action Items
a. CSS made a recommendation to create this new Item Type:
i. Book, juvenile, Local Holds, 14 day [BKJLH14]
ii. The default Circulation rule would be 0.00 fines, 14 day loan, 0 renewals, home hold policy.
1. Motion: This motion came from the Circulation Services Subcommittee.
2. Discussion: V. Teal Lovely reviewed the motion. This format can now circulate items under Local Holds.
3. Vote: motion carried.
b. CSS made a recommendation to approve this new policy:
i. Timeframe for libraries to resolve refunds: Libraries must resolve refunds at least once every quarter, although SCLS strongly recommends doing this on a monthly basis. The Unresolved Refunds report is an On Demand report libraries can run to get a list and then determine how refunds should be cleared, based on local library policy. Instructions for how to use the report and answers to Frequently Asked Questions are found on the Unresolved Refunds report page of the ILS Support/Reports webpage.
1. Motion: This motion came from the Circulation Services Subcommittee.
2. Discussion: V. Teal Lovely reviewed the motion. S. Holland asked
if libraries are required to issue refunds. M. Navarre Saaf stated that libraries
are not required to offer patron refunds but this process does require
libraries to resolve it in Bibliovation.
c. Approve membership of ILS Evaluation Lead Workgroup
i. Motion: L. White moved to approve the membership of the ILS Evaluation Lead Workgroup. D. Bird seconded.
ii. Discussion: This document is linked. V. Teal Lovely reviewed the members with the group. We were able to get a representative from every cluster. VER is taking the second seat for DCL. Email listservs were created for each group and we will work on scheduling meetings.
iii. Vote: motion carried.
4. Reports
a. ILS Report
i. V. Teal Lovely reviewed the ILS Report for December 2023/January 2024.
b. Circulation Services Subcommittee
i. M. Navarre Saaf reviewed the January meeting minutes.
c. Collection Maintenance Subcommittee
i. A. Gannaway reviewed the January meeting minutes.
d. Discovery Interface Subcommittee
i.
A. Gannaway reviewed the January meeting minutes.
5. Items from Clusters for initial discussion
a.
None.
6. Requests for New Service
a.
None.
7. Discussion
a. Introduction of Cluster Representatives
i. Discussion: M. Van Pelt reviewed the duties of IC cluster representatives.
b. Cluster Rep Orientation
i. Discussion: M. Van Pelt completed the orientation with the group.
c. Review 2024 Meeting Schedule
i. Discussion: V. Teal Lovely reviewed the 2024 meeting schedule and plans for each meeting. Much of this is driven by the Budget and it also ties into the All Directors process and meetings. This group approves the budget but not the fees. The fees are approved at the All Directors July meeting. The marketplace review occurs in August (after ALA). At that time, we begin preparing the annual Tech/ILS plan for the upcoming year.
d. 2025 Draft Cataloging Agreement
i. Discussion: A. Gannaway reviewed the draft of the 2025 Cataloging Agreement, which is posted on the website. There were a few small changes. In Appendix C, OCLC changed a code so this was updated. Some websites listed at the very end also needed to be updated. Please email T. Maes before the next meeting if you have any questions. We will approve this at the April meeting.
8. Plan for the Next meeting: April 10, 2024, at 10 am at SCLS Headquarters or virtually
a. Discussion: Review service priorities for May All Directors
b. Discussion: Preliminary 2025 ILS budget proposal
c. Action: Approve 2025 Cataloging Agreement
9. Adjournment at 10:42 am.
For more information about the ILS Committee, contact Vicki Teal Lovely.
SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.
ILS Committee/Minutes/02-2024