ILS Committee Minutes
June 5, 2024, 10 am
1650 Pankratz Street
Madison, WI 53704
Hybrid Meeting = in person and using virtual Zoom option
Action Items:
The IC approved the final 2025 ILS Budget.
The IC approved the recommendation from the CSS to allow RFID libraries to RFID tag magazines and board books owned by non-RFID libraries coming in for a hold following RFID tagging placement guidelines.
Present: Erin Foley, ACL (1), Debbie Bird, POR
(2), Suzann Holland, MRO (3), Eddie Glade, STP (4), Lauren White, PDS (5),), Kate Hull, SUN (7), Phil
Hansen, FCH (8), Nate Snortum, DCL (9, 10), Margie Navarre Saaf, Molly Warren,
Tina Marie Maes, MAD (11 -13)
Absent: Katherine Elchert,
MCM (6)
Excused: None
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Vicki Teal
Lovely, Amy Gannaway, Heidi Oliversen
1. Call to Order at 10:02 am
a. Introduction of guests/visitors
i. None.
b. Changes/Additions to the Agenda
i. None.
c. Requests to address the Committee
i. None.
2. Approval of previous meeting minutes: April 10, 2024
a. Motion: K. Hull moved approval of the April meeting minutes. M. Navarre Saaf seconded.
b. Discussion: none.
c. Vote: motion carried.
3. Action Items
a. Approval of 2025 ILS budget proposal
i. Motion: M. Warren moved approval of the 2025 ILS budget proposal. D. Bird seconded.
ii. Discussion: We reviewed the ILS budget proposal draft at the last meeting. This version is more finalized. The ILS Budget is what it used to create the fees. The fees will be voted on at the next All Directors meeting and then they will go to the SCLS Board for final approval. This document is somewhat confusing because it shows a 3.75% increase from last year, but that represents 2 years of staff increases. However, last year we did not include the Cost of Living increase for SCLS staff in the budget as it covered by state aid. There is a slight change in the telephone fees for Talking Tech. When SCLS moved to the new building the copper cable was cut and we had to switch to VOIP, which costs $1200 more. SCLS is covering this cost because this is an essential service, especially for underserved patrons, and the outage was a result of our move.
iii. Vote: motion carried.
b. CSS makes the recommendation to allow RFID libraries to RFID tag magazines and board books owned by non-RFID libraries coming in for a hold following RFID tagging placement guidelines
i. Motion: This motion came from the CSS.
ii. Discussion: H. Oliversen reviewed the motion. A workgroup was created and they wrote a survey that was sent out to libraries. It appeared that some libraries that responded were still unclear about what the request entailed. The workgroup then sent out and email to all libraries explaining the advantages and disadvantages of the proposal to provide a clearer understanding. The workgroup recommended that libraries discuss this proposal with their clusters and respond to the workgroup with any additional questions or concerns. None were received.
iii. Vote: motion carried.
4. Reports
a. ILS Report
i. V. Teal Lovely reviewed the April/May 2024 ILS Report.
b. Circulation Services Subcommittee
i. M. Navarre Saaf reviewed the May meeting minutes.
c. Collection Maintenance Subcommittee
i. Did not meet – conflicted with ILS Vendor Demos
d. Discovery Interface Subcommittee
i. A. Gannaway reviewed the May meeting minutes.
e. Resource Sharing Workflows Workgroup
i. V. Teal Lovely reported they are finalizing membership. They are still looking for someone to represent Green County. All other counties are represented. We will need to coordinate with SCLS Delivery staff about potential meeting times. V. Teal Lovely will create a doodle poll.
f. ILS Evaluation Lead Workgroup
i.
A. Gannaway reviewed the April and May meeting minutes.
5. Items from Clusters for initial discussion
a.
None.
6. Requests for New Service
a.
None.
7. Discussion
a. None.
8. Plan for Next meeting: August 7, 2024, at 10 am at SCLS Headquarters or via phone/video conference
a. Discussion: Plan for fall ILS Users’ Summit – This is potentially a place to do an overview of where we are at with ILS Evaluation.
b. Discussion: Bibliovation Development Plan – We are not really focusing on developing Bibliovation, but perhaps we could do a preview of the 7.4 update at the ILS Summit.
c. Discussion: Review marketplace reports for ILS software and peripheral software (committee members will report on new features and services found in the marketplace) – We are currently doing this with the ILS Evaluation and Resource sharing Workflows Workgroup.
9. Adjournment at 10:36 am
For more information about the ILS Committee, contact Vicki Teal Lovely.
SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.
ILS Committee/Minutes/06-2024