ILS Committee Minutes
August 7, 2024, 10 am
1650 Pankratz Street
Madison, WI 53704
Hybrid Meeting = in person and using virtual Zoom option
Action Items:
The IC approved the recommendation from the CSS that libraries have the option to waive any fines/charges older than 01/01/2010 for patron records with their library as the home library.
The IC approved the recommendation from the CSS of adding an Overflow Custom Item Status with the following parameters (see below, 3b).
Present: Erin Foley, ACL (1), Debbie Bird, POR (2), Eddie Glade, STP (4), Lauren White, PDS (5), Katherine Elchert, MCM (6), Phil Hansen, FCH (8), Nate Snortum, DCL (9, 10), Margie Navarre Saaf, Molly Warren, Tina Marie Maes, MAD (11 -13)
Absent: Suzann Holland, MRO (3)
Excused: Kate Hull, SUN (7)
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Amy Gannaway, Heidi Oliversen,
1. Call to Order at 10:05 am
a. Introduction of guests/visitors
i. H. Cox from MCF is serving as a proxy for K. Hull from SUN, Cluster 7.
b. Changes/Additions to the Agenda
i. None.
c. Requests to address the Committee
i. None.
2. Approval of previous meeting minutes: June 5, 2024
a. Motion: M. Warren moved approval of the June meeting minutes. D. Bird seconded.
b. Discussion: none.
c. Vote: motion carried.
3. Action Items
a. The CSS recommends that libraries have the option to waive any fines/charges older than 01/01/2010 for patron records with their library as the home library.
i. Motion: This recommendation came from the Circulation Services Subcommittee.
ii. Discussion: H. Oliversen reviewed the motion with the group.
iii. Vote: motion carried.
b. The CSS recommends adding an Overflow Custom Item Status with the following parameters;
i. Allow holds to be placed? Yes
ii. Allow items with this status to fill holds? Yes
iii. Auto clear status at Checkout? No (to take advantage of the capability to provide an alert at check in)
iv. Auto clear status at Check In? Yes
v. Provide Alert at Check In? Yes
1. Motion: This recommendation came from the Circulation Services Subcommittee.
2. Discussion: H. Oliversen reviewed the motion with the group. M. Navarre Saaf reviewed the background. MAD requested the Overflow status. At certain times of year, certain materials shelving are filled to the brim and they do not have room for all the materials on the shelf. An example of this is holiday picture books. These materials are not accessible to patron and MAD this this would help their staff to locate materials that are requested by patrons but not readily available. They generally move holiday/seasonal materials off the shelves during the summer to make room for other materials. The Overflow custom item status would allow patrons to place holds on these materials and have their holds filled. Staff would be directed to the “overflow” area for the materials. The status would be retained at checkout but would be cleared at checkin and produce a pop-up Alert. That Alert would inform the staff that if there still was not room on the regular shelves, those items could have the Overflow custom item status re-applied and the items re-shelved in the (temporary) overflow area. Using the Overflow Shelving location would require specific labeling and would not provide a pop-up Alert at checkin. Multiple CSS members were interested in this option for their libraries. This is an optional Custom Item Status.
3. Vote: motion carried.
4. Reports
a. ILS Report
i. A. Gannaway reviewed the June/July 2024 ILS Report. H. Oliversen reported that the August and November Circulation refreshers have been cancelled. We still do not have a topic for the September refresher. The October refresher will provide information on many of our year-end clean-up tasks and procedures.
b. Circulation Services Subcommittee
i. M. Navarre Saaf reviewed the minutes from the July meeting.
c. Collection Maintenance Subcommittee
i. A. Gannaway reviewed the minutes from the July meeting.
d. Discovery Interface Subcommittee
i. A. Gannaway reviewed the minutes from the July meeting.
e. Resource Sharing Workflows Workgroup
i. This group met for the first time on August 1. The emphasis of the discussion will be on discovering the best delivery efficiencies for libraries. The minutes will be coming soon and announced.
f. ILS Evaluation Lead Workgroup
i.
A. Gannaway reviewed the minutes from the July meeting. This
group will be meeting today at 11:30 am.
5. Items from Clusters for initial discussion
a.
None.
6. Requests for New Service
a.
None.
7. Discussion
a. Plans for Fall ILS Users’ Summit
i. Discussion: We don’t currently have a plan for an ILS Summit yet. H. Cox asked if we could have the ILS Summit in the spring instead. The group proposed to put this on the IC agenda in February to discuss.
b.
Bibliovation Development Plan
c. Review marketplace reports for ILS software and peripheral software (committee members will report on new features and services found in the marketplace)
i. Discussion: We are currently doing the ILS Evaluation which covers this topic. H. Cox has been reviewing press releases and mentioned that SirsiDynix is partnering with Library Market. Milwaukee County is live with Aspen Discovery.
8. Plan for Next meeting: October 2, 2024 at 10 am at SCLS Headquarters or virtually
a. Discussion: Review 2025 draft Technology Plan: ILS section
b. Discussion: Review draft 2025 Meeting Calendar
c.
Discussion:
Prepare for fall ILS Users’ Summit
9. Adjournment at 10:50 am
For more information about the ILS Committee, contact Vicki Teal Lovely.
SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.
ILS Committee/Minutes/08-2024