ILS Evaluation Lead Workgroup Minutes

April 10, 2024, 11:30 am

SCLS Headquarters/Zoom

Action Items:

None

Present: Nicole Menzel (ROM), Debbie Bird (POR), Eddie Glade (STP), Heidi Cox (MCF), Phil Hansen (FCH), Theresa Skov (VER), Nate Snortum (DCL), Margie Navarre Saaf (MAD), Molly Warren (MAD), Tom Campbell (MAD)

Absent: Suzann Holland (MRO)

Excused: Emily Whitmore (SGR), Katherine Elchert (MCM)

Recorder: Michelle Karls (SCLS)

SCLS Staff Present: Vicki Teal Lovely, Heidi Oliversen, Amy Gannaway

1. Call to Order at 11:31 am

a. Introduction of guests/visitors

i. None.

b. Changes/Additions to the Agenda

i. None.

2. Approval of previous meeting minutes: March 6, 2024

a. Motion: T. Campbell moved approval of the March meeting minutes.  D. Bird seconded.

b. Discussion: none.

c. Vote: motion carried.

3. Action Items

a. None

4. Discussion

a. PLA followup

i. Discovery Layers

1. Discussion:  SCLS staff met with Polaris and SirsiDynix at PLA to discuss demo logistics and expectations. With SirsiDynix we clarified that the demos will be for BlueCloud instead of SymphonyWeb because BlueCloud is where new development is happening. (SymphonyWeb is a fully web version of everything that is in the client. Serials is still in SymphonyWeb and not BlueCloud.)  While at PLA, we also looked at the Bibliocommons and Aspen Discovery Layers. Both of these Discovery Layers work with the SirsiDynix and Polaris systems. There are no Bibliovation libraries currently using either of these Discovery Layers so the vendor would have to build a connector to Bibliovation. However, both Discovery Layer vendors could do demos for SCLS library staff after we get through our sets of ILS demos.

b. Upcoming events

i. Vendor demos

1. Discussion: Registration is open for vendor demos and will close on May 3.  At the last meeting, we talked about adding Discovery Layers.  Other than the SirsiDynix and Polaris Discovery Layers, the only other options for us to review are Bibliocommons and Aspen.  The Discovery Layer demos will be virtual and scheduled sometime after the May demos.  We might try to fit these in over the summer if we can.  SCLS staff will be reaching out to libraries to try to schedule site visits for the fall.  We will bring a list of options to the May meeting.  SCLS will also be talking about sys admin with the vendors over the summer. 

c. Questions

i. Discussion: E. Glade asked if the checklists for the demos were completed.  The checklists are finished and they have been sent to the vendors to prep for the demos.  We’ll be posting the checklists to the website before the demos so libraries can have access to them. 

5. Plan for the Next meeting:  May 1, 2024, at 11:30 am via Zoom

a. Discuss site visit options for Fall

6. Adjournment at 11:45 am.

For more information about the ILS Evaluation Lead Workgroup, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

ILS Evaluation Lead Workgroup/Minutes/04-2024