Library Innovation Subcommittee Minutes

December 12, 2023, 9:00am

Zoom

 

Present: Laura Fuller (PLO), Leah Fritsche (DEE)

Excused: Melissa Roelli (MTH)

Recorder: Tamara Ramski

SCLS staff present: Jean Anderson, Rose Ziech, Tim Drexler, Tracie Miller, Shawn Brommer, Craig Ellefson, Mark Jochem

 

1.     Call to order time: 9:07 a.m.

a.     Introduction of guests/visitors: None

b.     Changes/Additions to the Agenda: None

c.      Requests to address the Committee

                                                    i.     Laura: Has an idea to share at end of the meeting.

 

2.     Approval of previous meeting minutes: October 10, 2023

a.     Changes or corrections: None

b.     Approved by motion: Leah, Shawn, all approved.

 

3.     Action items

a.     Decision on 2024 meetings to be hybrid or virtual

·       Dates: Feb 20, Apr 9, June 11, Aug 13, Oct 8, Dec 10.

·       Virtual platform will be Zoom.

 

                                                    i.     Motion: Meetings will remain virtual with the possibility of an in-person meeting.

                                                   ii.     Discussion:

1.     Leah: Would it encourage people to join if some meetings are hybrid/in-person, especially during warmer months? Or would it be too far for some committee members to drive for the meeting?

2.     Laura: She would not be able to attend in person. It is a four hour drive for a one hour meeting.

3.     Mark: Alicia had offered to be a location-for in-person people in that area.

4.     Rose: Alicia had made the offer, but did not have any takers.

5.     Shawn: For inclusive purposes, keep the online option.

6.     Jean-Maybe stay 100% virtual but have an occasional in-person meeting or brain storming session.

7.     Tracie-Maybe offer one meeting a year in-person when the group could experiment with new kits or test action items that the committee worked on.

8.     Leah and Laura like that idea.

                                                 iii.     Vote: All approved.

 

4.     Reports (for Committees only)

a.     Review finalized Charge. Administrative Council will review at their Dec 21 meeting.

b.     IDEA Team:

                                                    i.     Jean:

1.     2023-2024 webinar series started in December. Can still view that recording, the next will be on January 11 next. 

2.     Fobazi M. Ettarh is scheduled to present a Feb. 29th webinar.

3.     Started planning in-person workshops in Green Bay or the Waukesha area. Dates to be announced.

4.     Might offer small group or cohort coaching to following up on the presented topics.

                                                   ii.     Mark:

1.     Planning a pre-conference for the 2024 WLA Conference. Emily Whitmore and Emily Rodgers are helping with the plans. System and library staff are part of the planning process. New to the team are Tracy Herold and Elkid Alvarez.

2.     Link shared in chat.

5.     Discussion

a.     Alicia not present, discussion postponed to future meeting. Continue discussion (from 10-10-2023 meeting):  Developing a Snowy Weather programming toolkit -with basic blue prints that librarians can use to plan programs for Wisconsin winters (Alicia Woodland, MCM).

b.     Recording maker kit demonstration videos (Mark).

                                                    i.     Perhaps volunteers from this committee could record 15-30 minute maker kit demonstration videos. Would anyone be willing to do this?

                                                   ii.     Leah: Thinks it is a good idea, especially the complicated or intimidating kits. It could help library staff decide if they want to use a kit for a program. Seeing a demonstration could inspire how a library could use a kit.

                                                 iii.     Shawn: There are already detailed printing press tutorials. 

                                                 iv.     Shawn: Could maybe work with Jeff Grandt-Turke to see which libraries have experience using a kit and ask those libraries to do the video.

                                                   v.     Mark: Could record a library program that uses a kit to give people ideas.

                                                 vi.     Jean: Maybe this could be part of our in-person innovation day?

                                                vii.     Jean: Leah is an actress, she would be good for this. Leah said she’d have to learn how to use the kit first!

c.      Tablet kiosk discussion. 

                                                    i.     Mark: 211 app can be added to kiosks as an information portal. Mark will look into 211 tablet options for February meeting.

d.     Library visits.

                                                    i.     None.

e.     (New item for discussion). Laura: Has a lot of STEM programming materials that are not being used, would like to see them get more use.

                                                    i.      Make-do (360 pieces of things to join cardboard), Snap Circuits Junior (75 pieces), Qubelets (beginning coding pieces), Quberto play set (first coding toy for ages 3 and up), a Makey Makey.

                                                   ii.     Should she share them through Kids List?

                                                 iii.     Shawn: Shawn and Jeff talking about revamping the science lab kit, maybe they could be added to that.

                                                 iv.     Shawn: Loves the idea of offering them to libraries for programming.

                                                   v.     Shawn offered to help with it and report back at the next meeting.

f.       (New item for discussion). Laura: The new director at Amherst wondered if SCLS could have a button maker kit. Amherst’s director said she looked everywhere on the SCLS website and couldn’t find if SCLS had one already.

                                                    i.     Shawn: SCLS has two button makers. Leah tested newest one.

                                                   ii.     Shawn: Will work on publicizing what kits are available more in 2024.

                                                 iii.     Shawn: Buttons are available on the SCLS website Youth Services page, Program Support Materials.

                                                 iv.     Jean, Shawn, and Jeff will be working on updating programing equipment pages and reservation lists on the website.

                                                   v.     Laura will follow-up with the Amherst director to let her know where to find button kit information on the SCLS webpage.

g.     (New items for discussion). Tim: Heidi Cox suggested making a dashboard that can be updated monthly by libraries using a variety of their data.

                                                    i.     Libraries would be responsible for collecting the data they want on the dashboard and entering the data.

                                                   ii.     Tim could provide certain data but does not have access to all the possible data points libraries may want to include on a dashboard.

                                                 iii.     A Google form or worksheet could be used to make the dashboard updateable monthly by library staff.  

                                                 iv.     Tim: There needs to be a standardized set of what to collect and what format it should be in.

                                                   v.     Fields displayed on the dashboard could be customized depending on what the library wants to include.

                                                 vi.     Leah: It is a great idea and offered to test it. DEE has been collecting tons of data in Excel sheets that could be useful in a different format.

                                                vii.     Laura: They have collected a lot of in-house data. Finds this a very exciting idea. Thinks PCPL would definitely support this.

                                              viii.     Shawn: This can be helpful for strategic planning and to show quantitative facts to boards, community organizations, and legislators about how libraries are being used.

                                                 ix.     Tim will start looking into how this can move forward.

                                                   x.     Leah and Laura will be testers.

                                                 xi.     Jody had created maps of DEE, MOO, and ORE building layouts to show usage by library space. Links were shared.

 

6.     Items from clusters (for Committees only): None

 

7.     Plan for next meeting: February 20, 2024, 9:00, Zoom

a.     Reports:

                                                    i.     Finalized Charge reviewed by Administrative Council at their Dec 21 meeting

                                                   ii.     IDEA Team

b.     Discussions:

                                                    i.     Continue discussion (from 10-10-2023 meeting):  Developing a Snowy Weather programming toolkit -with basic blue prints that librarians can use to plan programs for Wisconsin winters (Alicia Woodland, MCM)

                                                   ii.     Recording maker kit demonstration videos (Mark)

                                                 iii.     Tablet kiosk discussion-211 (Mark)

                                                 iv.     PCPL STEM materials update (Laura/Shawn)

                                                   v.     Dashboards (Tim)

                                                 vi.     Library visits

 

8.     Adjournment:  10:03 a.m.

For more information about the Library Innovation Subcommittee, contact Rose Ziech.

 

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

2023-12-12-lis-minutes