Local Holds Workgroup Agenda

February 7, 2023, 11 am

Phone/video conference

Meeting Documents: https://www.scls.info/committees/local-holds-work-group/2023-02-07

Zoom login: https://us02web.zoom.us/j/81281511758?pwd=dmxVQVA2ZzM1d0JrUTBBT0d4aVVaZz09

Meeting ID: 812 8151 1758

Passcode: B9yuBW6B

Phone: 1 312 626 6799 US (Chicago)

Meeting ID: 812 8151 1758

Passcode: 50657205

1. Call to Order

a. Introduction of guests/visitors

b. Changes/Additions to the Agenda

2. Approval of previous meeting notes: December 6, 2022

3. Discussion

a. Reports from libraries.

b. Form a recommendation for a vote on continuing this project.  Elements to incorporate include:

i. Time frame: like “Local Holds parameters must be removed after 60 days or less”.

ii. Participating in this is not mandatory; it is up to the individual libraries to decide if they want to assign Local Hold Parameters to new materials.

iii. Currently the project is only for new items with a BKAFI collection code; does this group want to recommend

1. A slow expansion of the project by designating the next collection codes to be included.  New materials/Codes mentioned in previous meetings include BKANF, BKJFI, BKJNF, LP and DVDs.

2. Allow libraries to apply the Local Hold parameters to any new item they purchase?

3. If the first option is recommended, requests to include other collection codes can be submitted to the CSS for review/approval.

iv. Two libraries submit that the 14 day loan period and no renewal does not fit their standard loan period for new books.  The 14 day loan period/no renewals was chosen to promote more circulations within the 60 day parameters, and that libraries could convert to “regular” item types if items weren’t circulating.  Discuss and provide alternatives.

c. Data update. (Tim)

4. Action Items

5. Review Timeline

a. Work group continues to meet to study issues March 7, 2023

b. January/February Cluster meetings

c. ILS Committee meeting: Feb 1

d. January/February Information sessions: Jan 27, Feb 21

e. February Data Overviews: Feb 17, Feb. 23

6. Plan for Next meeting:  March 7, 2023 at 11 am via phone/video conference

7. Adjournment

Parking Lot:

a. Marketing / Talking points for patrons—done for pilot; tabled for now

b. Data—tabled for now

For more information about the Local Holds Workgroup, contact Heidi Oliversen.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Local Holds Workgroup/Agenda/02-07-2023