Multi-part DVDs Packaging Workgroup Minutes

September 30, 2021, 1 pm

Phone/video conference

Action:
None

Present: Tom Campbell (MAD), Kathy Wolkoff (MEA), Eric Crow (MTH), Eric Norton (MCM), Autumn Baumann (POR), Chris Baker (POR), LuAnn Kranz (DFT), Judy Taft (ACL), Rebecca Swanson (FCH), Laura Dewey (ORE), Heather Garvey (SUN), Nate Snortum (DCL), Sarah Bukrey (STO), Katelyn Van Lankvelt (SKC), Katrina Linde-Moriarty (MNT)
Absent: Alison Wirth (STP)
Excused: None
Recorder: Michelle Karls (SCLS)
SCLS Staff Present: Vicki Teal Lovely, Amy Gannaway, Kayla Linke, Heidi Oliversen

1. Call to Order at 1:02 pm

a. Introduction of guests/visitors

i. Jill Porter at MFD is attending today as a guest.  MFD will probably add a permanent member to this group.

b. Changes/Additions to the Agenda

i. V. Teal Lovely added “Setting a meeting date” under Discussion.

c. Requests to address the Committee

i. None.

2. Approval of previous meeting notes: March 2, 2021

a. Motion: T. Campbell moved approval of the March 2 meeting.  C. Baker seconded.

b. Discussion: V. Teal Lovely reviewed the minutes from the March meeting.    

c. Vote: motion carried.

3. Action Items

a. None

4. Discussion

a. Review SCLS member survey results

i. https://docs.google.com/spreadsheets/d/1yV9nhSOtX0LxGaVQ02xQJ8kknLaKaKxkMR9h9Bu87ME/edit?usp=sharing

ii. Discussion: The results of the survey were distributed via email (pdf of summary and excel spreadsheet).  This survey was due towards the end of May.  SCLS staff sent emails to encourage participation.  The straw poll right now is split between “Yes” and “No.”  (This does not represent weighted voting, which most likely would have a different outcome).    

b. Compare with Workgroup survey results

i. Discussion:  The same straw poll went out to group members this morning.  MNT invested in AV displays and packaging when they migrated to help them follow the rule about keeping discs separate.  The cost of going back would be expensive and confusing for patrons if it’s not proposed to be retroactive.  Circulating discs together could be helpful for patrons, but MNT is concerned patrons might get upset with longer hold lists/wait times.  C. Baker asked how do we move forward?  17% is undecided and not everyone responded.  Has this been shared at an All Directors meeting?  V. Teal Lovely suggested that we take the time we need and go through all these issues in this group.  The proposal would go to the ILS Committee first and then eventually to All Directors.  This group is studying issues with the intention to make a recommendation to the ILS Committee.  Funding (to help with supplies) could be added as a concern from this group.  Have we considered doing a patron wide survey?  Before a survey could happen for patrons, we would need to know if we can fund it or make it happen.  If we do a patron survey, we might want to look for outside help with that.  We can put this on a list of things to do later and explore the other issues first.  The issues should be grouped together, we will add funding to make change as a concern and look at the issue of doing this retroactively – why and why not?  Can we get a report of items this would affect and compare circulating as one item versus circulating as separate discs?  How will this change Circulation statistics?  Can we do a projection of some sort?  This is something SCLS staff will have to look into.  The group came up with three potential options; to remain the same (circulating discs separately), to make a change and circulate sets together without a retrospective conversion project, or to make this change with a retrospective conversion project of TV series.  We should write out the pros and cons for all levels. How would each “layer” or “service level” of the library be affected by these three scenarios?

c. Next steps: how do we get to the point where a recommendation can be made? C. Baker developed a prototype model to follow for making a decision.

i. Discussion: We need to compare results from the survey. Clusters could be used to gather feedback.  We should investigate what other systems are doing.  We could have a group form and come up with questions we should be asking.  We will need to review the pros/cons and compare with categories to make sure all our concerns are covered.  At the next meeting, we will pick a few topics and discuss them in breakout rooms.

d. Use Jamboard to work through Concerns and Potential Benefits?

i. Discussion:  We used Jamboard at the Delivery Workflows meeting and members were able to brainstorm ideas and then we were able to organize things into categories, which helped.  We will try using this at the next meeting.  It would also be helpful to use breakout sessions for smaller group discussion.  We will use Zoom at the next meeting so we can facilitate breakout sessions. 

e. Setting a meeting date

i. Discussion:  There was no real consensus on when it was best to meet.  We will send out a survey with some potential dates to this group.    

5. Plan for Next meetings: We will send out a survey for the next meeting date.

6. Adjournment at 2:52 pm

For more information about the Multi-part DVDs Workgroup, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Multi-part DVDs Workgroup/Minutes/09-30-2021