Multi-part DVDs Packaging Workgroup Notes

February 9, 2022, 2:30 pm

Phone/video conference (Zoom)

Action Items:

None

Present: Tom Campbell (MAD), Kathy Wolkoff (MEA), Eric Norton (MCM), Autumn Baumann (POR), Chris Baker (POR), Judy Taft (ACL), Rebecca Swanson (FCH),  Heather Garvey (SUN), Nate Snortum (DCL), Sarah Bukrey (STO), Katelyn Van Lankvelt (SKC), Katrina Linde-Moriarty (MNT), Jill Porter (MFD)

Absent: Eric Crow (MTH)
Excused: Alison Wirth (STP)

Recorder: Michelle Karls (SCLS)

SCLS Staff: Vicki Teal Lovely, Amy Gannaway, Heidi Oliversen, Kayla Linke

1. Call to Order at 2:33 pm

a. Introduction of guests/visitors

i. None.  

b. Changes/Additions to the Agenda

i. None.  

c. Requests to address the Committee

i. None.

2. Approval of previous meeting notes: November 30, 2021 (approve at next meeting)

3. Action Items

a. None.

4. Discussion

a. Decision making timeline

i. Information presented at March 17 All Directors by Steering group members and others

ii. Decision made by vote May All Directors meetings

iii. Work group and Steering group gather as much information to present as possible in key areas

iv. Clusters meet prior to decision making

v. Work group members are encouraged to attend cluster meetings

b. Will need a transition work group to deal with ongoing issues

c. Break-outs for each topic (members assigned to rooms)

i. Break-out 1

1. Cataloging (includes staff time) (Tom Campbell lead / Kayla facilitator and notetaker)

2. Patron Accessibility (Eric lead/ Amy facilitator and notetaker)

3. ILS Circulation Adjustments (Chris lead/ Heidi facilitator / Vicki notetaker)

ii. Break-out 2

1. Packaging, Organization, Space (Chris lead / Amy facilitator  / Heidi notetaker)

2. Impact of Retro (Katrina lead/ Kayla facilitator / Vicki notetaker)

iii. Additional tasks

1. SCLS will gather questions into a survey to send to other public library systems.

2. We will invite the SCLS staff working on circulation data to do their presentation at the work group meeting on March 2.

3. Other data that would be helpful (for the decision to do retro conversion)

a. Total number of bibliographic records

b. Total number of set bibliographic records

c. Number of items for each owning agency

iv. The concept of retro conversion is taking hold. There were discussions about easing into this; not requiring it; allowing a mix of sets and individual discs; have a long-range plan to complete (like 5 years).

5. Plan for Next meetings:  February 25, 2022 at 10:30 am via video/phone conference

a. 2/25/2021 – review information gathered to date

b. 3/1/2021 – Steering meet to develop presentation at All Directors

c. 3/2/2021 – review presentation for All Directors, including circulation data presentation

6. Adjournment at 3:55 pm.

For more information about the Multi-part DVDs Workgroup, contact Vicki Teal Lovely.

SCLS staff are available to attend cluster meetings to share information and answer questions pertaining to this committee meeting and other departmental projects.

Multi-part DVDs Workgroup/Notes/2-09-2022